What are the responsibilities and job description for the ACCOUNTS PAYABLES SPECIALIST position at BEASLEY FOREST PRODUCTS INC?
An Accounting Specialist manages daily financial operations, including accounts payable/receivable, payroll processing, and general ledger maintenance, while ensuring compliance with financial standards. This role requires high proficiency in accounting software, with specific expertise in Quickbooks for bookkeeping, Paycom for payroll/HRIS, and Excel for data analysis and reporting.
Key Responsibilities
- Bookkeeping & General Ledger: Perform full-cycle accounting, including posting journal entries, reconciling bank statements, and maintaining accurate financial records.
- Accounts Payable/Receivable (AP/AR): Process invoices, manage vendor payments, issue customer bills, and monitor aging reports.
- Payroll Administration (Paycom): Process bi-weekly payroll, manage employee time tracking, update records, and ensure tax compliance.
- Financial Reporting (QuickBooks/Excel): Generate monthly financial statements (balance sheets, P&L) and create ad-hoc reports using Excel (Pivot Tables, VLOOKUP).
- Compliance & Auditing: Assist with month-end/year-end close processes, prepare 1099s, and support internal/external audits.
- Software Proficiency: Utilize QuickBooks, Paycom, and specialized or Angel accounting software to maintain accurate data.
Typical Day-to-Day Activities
- Reconciling bank accounts using QuickBooks.
- Processing employee payroll, tax, and benefits in Paycom.
- Creating monthly performance reports in Excel.
- Reviewing vendor invoices and coding them properly.
These are summary in nature and may be adjusted as needed by the supervisor.
Qualifications:Required Skills & Qualifications
- Software Expertise: Proficiency in QuickBooks (Desktop or Online), Paycom (payroll/HRIS), and advanced Microsoft Excel (formulas, pivot tables).
- Accounting Knowledge: Strong understanding of GAAP (Generally Accepted Accounting Principles).
- Attention to Detail: High accuracy in data entry and reconciliation to avoid discrepancies.
- Analytical Abilities: Ability to research, analyze, and resolve billing or payment discrepancies.
- Education/Experience: Typically requires an Associate or Bachelor’s degree in Accounting/Finance, or 2–5 years of relevant bookkeeping experience.
Salary : $14 - $20