What are the responsibilities and job description for the Sales Coordinator position at Beard Equipment?
Job Title: Sales Coordinator
Reports To: Vice President, Golf & Turf Division
FLSA Status: Exempt
Updated: 01/2026
Summary/Objective
This position provides internal support to the Golf & Turf sales department and coordinates and executes sales orders as directed by the sales management team.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Assist in processing incoming sales worksheets from sales personnel
· Assist in submitting documents for credit approval through John Deere Financial
· Assist in creating invoice package for distribution to sales personnel
· Assist in creating financial documents for distribution to sales personnel
· Maintains a companywide log of sales invoices
· Verifies accuracy of returned customer signed invoices and financial documents
· Files UCC 1 documentation
· Works within company business system to execute sales
· Prepares rental purchase documentation for sales personnel
· Assist in purchasing warranties
· Assist with information gathering for sales department
· Assist in capturing accurate and complete information in our Customer Relationship Management system (CRM)
· Maintains current and accurate customer invoice files
· Works with Accounting Department with invoice inquiries on cash application, taxes, and general ledgers
· Assist in filing delivery receipts for sold machines
· Prepares reports for contracts
· Prepares used equipment inventory purchases in company business system
· Maintains assigned general ledger accounts
· Completes special project assigned by management in a factual and timely manner
· Prepares monthly sales commission report for construction and forestry sales department & commercial worksite sales department
· Maintain positive and professional working relationships with coworkers, management, and vendors with a constant commitment to teamwork and exemplary customer service
· Perform all other duties as assigned by management in a professional and efficient manner
· Follow all safety rules and regulations and adhere to all policies and procedures as specified in company manuals and the employee handbook
· Participate in all company driven communication efforts including department meetings, electronic communications (email and text) and other related efforts
· Proactively seek and participate in available company sponsored training to develop skills and knowledge
· Maintain prompt and regular attendance according to department and company policies
Supervisory Responsibility
This position has no supervisory responsibility.
Work Environment
While performing the duties of this job, the employee regularly works in an office setting.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hand to finger, handle or feel and reach with hands and arms. There are no lifting requirements of this position. Specific vision abilities required by this job include close, distance and color vision. While performing the duties of this job, the employee is regularly required to talk or hear at moderate noise levels.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Travel
0%
Job Requirements
· High School Diploma required. Bachelor’s degree in accounting or finance preferred. Preference will be given to candidates with previous accounting experience.
· Communication is key—both internally and in collaboration with the Sales Team.
· Must have proficient computer skills as well as an advanced aptitude in Word, Excel, and PowerPoint.
· Must be able to clearly communicate in person, by phone and in writing.
· Must be able to present business information on a one-on-one or group basis.
· Must have strong time management skills
Base compensation is commensurate with experience.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.