Compliance Manager - HUD

Summary:

Compliance Manager – HUD is responsible for overseeing regulatory compliance for HUD-assisted and RAD-converted communities, including RAD-PBV, RAD-PBRA, Project-Based Section 8, and mixed-finance/LIHTC overlay programs as applicable. This role ensures adherence to HUD requirements, HAP contracts, Housing Authority Administrative Plans (PBV), TRACS/PIC reporting (PBRA), and all related federal, state, and local occupancy rules, while providing oversight, guidance, and technical support to site teams and stakeholders.

Key Responsibilities:

Compliance Oversight:

• Oversee regulatory compliance for HUD-assisted and RAD communities including RAD-PBV, RAD-PBRA, Project-Based Section 8, and any LIHTC overlay requirements (when applicable).


• Maintain expert-level knowledge of key program requirements (including HUD Handbook guidance, PBV Admin Plans, HAP contract requirements, and LIHTC overlay rules where applicable).


• Monitor compliance with RAD documentation and governing agreements (RAD Use Agreement, RCC, HAP contracts, financing/regulatory documents, LURAs, etc.).


• Create, review, and approve compliance tools and standards (income/rent limits as applicable, allowances, student/household eligibility reviews, preferences, and set-asides) in collaboration with the Director of Compliance.


• Track and monitor rent increases and related submissions/approvals (including OCAF and other contract-based rent adjustment processes, as applicable by program type).


• Oversee file auditing procedures for move-ins, annual/interim recertifications, EIV requirements (if applicable), and HUD/LIHTC overlay documentation, including third-party review support when utilized.


• Complete internal fidelity audits of compliance reports, tenant ledgers, and certification pipelines to ensure accuracy, timeliness, and audit readiness.


• Monitor 3rd party management’s funding submissions to ensure timely and accurate payments.


• Monitor and support 3rd party management’s inspection process for NSPIRE/HQS, and collaborate with management for any needed corrective action plans.


• Track and support compliance for special claims, vacancy payments, subsidy changes, payment standards, utility allowance changes, and Housing Authority coordination as applicable.

Relationship Management:

• Build relationships with HUD field staff, Performance Based Contract Administrators, agencies, management teams, housing authorities, and stakeholders.

Project Management & Support:

• Support collaboration between development, managing agents, and asset management.


• Assist asset and property management with software setup for new acquisitions.


• Monitor compliance procedures during lease up and stabilization.

Auditing & Reporting:

• Perform semi-annual compliance and site visit audits.


• Prepare reports to track and maintain program compliance.


• Prepare investor questionnaires, quarterly reports, and annual owner certifications.


• Attend site monitoring, investor and lender visits if necessary.


• Collaborate with 3rd party management to prepare and send response letters to monitoring agencies, investors, and lenders.

Policy & Procedure:

• Ensure appropriate program policies and procedures are in place and maintained, including Tenant Selection Plans/Waitlist administration, EIV policies (as applicable), VAWA, grievance procedures, reasonable accommodation procedures, and HUD/RAD required notices. Create and update Core Processes for Affordable Housing sites.


• Periodically review 3rd party management’s operating policies related to compliance to ensure program compliance.

Qualifications:

• Minimum 5 years of experience in agency or affordable programming related to real estate management.


• Experience in the affordable housing industry, including HUD-assisted housing (PBV/PBRA/Project-Based Section 8, and RAD) and LIHTC, HOME, HTF, etc.


• Must have experience supporting program layering (RAD LIHTC, HOME/HTF layering, etc.)


• Knowledge of local, state, and federal laws and regulations governing affordable housing and fair housing.


• Excellent written and oral communication skills.


• Strong organizational, problem-solving, and analytical skills.


• Ability to manage priorities and workflow.


• Acute attention to detail.


• Experience with Property Management Software.


• Proven ability to handle multiple projects and meet deadlines.


• Strong interpersonal skills.


• Ability to deal effectively with a diversity of individuals.


• Good judgment and decision-making skills.


• Creative, flexible, and innovative team player.

WHAT YOU’LL LOVE ABOUT WORKING HERE:

• Invest in Your Future: 401(k) with company match, plus annual merit-based increases


• Prioritize Your Health: Comprehensive medical, dental, vision, life insurance, Long-Term Disability, and FSA and HSA options.


• Recharge and Renew: Generous paid time off and 8 paid holidays.


• Voluntary Benefits: Short Term Disability, Accident, Critical Illness, and Hospital Indemnity.


• Keep Growing: Ongoing education, leadership training, and advancement opportunities across all departments.


• Celebrate Together: Annual employee appreciation events, team outings, and company-wide recognition programs.


• Make an Impact: Contribute to meaningful projects that shape neighborhoods and improve lives.


• Be Rewarded: Eligible for performance-based bonuses.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Bear Real Estate Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.