What are the responsibilities and job description for the LEASING ADMINISTRATIVE ASSISTANT position at Bear Property Management?
SUMMARY: This position is primarily responsible for answering and fielding phone calls, greeting customers and guests, and performing various types of data analysis. Supports the Area Managers by coordinating leasing activity and processing rental applications. Follows up with applicants and communicates negotiations as needed.
DUTIES AND RESPONSIBILITIES:
- Answers phones and directs to proper personnel
- Provides information on our rentals to callers and visitors
- Set, confirm, and follow up on showing appointments for our listed units
- Solicits the waiting list with new units that become available for lease. Prepares customized emails based on the parameters of units that are available
- Communicates with applicants regarding application status.
- Provides accurate information on our rentals to callers and visitors.
- Ensure guest cards are complete, entered into AppFolio and follow up is completed for all prospects.
- Accumulates traffic information from various sources and prepares a consolidated report.
- Audits tenant files
- Provides clerical support to the office staff as needed
- Assists the Manager by accumulating leasing and traffic information by preparing consolidated reports as well as other duties as needed
- Assists the Property Manager as needed
QUALIFICATIONS:
- High School Degree or equivalent
- Two to four years related experience or equivalent
- Excellent written and oral communication skills
- Strong organizational, problem-solving, and analytical skills
- Ability to manage priorities and workflow
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
- Acute attention to detail
- Working knowledge in Microsoft Office suite, Craigslist, and Facebook
- Proven ability to handle multiple projects and meet deadlines
- Strong interpersonal skills
- Ability to deal effectively with a diversity of individuals at all organizational levels
- Good judgement with the ability to make timely and sound decisions
WHAT YOU’LL LOVE ABOUT WORKING HERE:
- Invest in Your Future: 401(k) with company match, plus annual merit-based increases
- Prioritize Your Health: Comprehensive medical, dental, vision, life insurance, Long-Term Disability, and FSA and HSA options.
- Recharge and Renew: Generous paid time off and 8 paid holidays.
- Voluntary Benefits: Short Term Disability, Accident, Critical Illness, and Hospital Indemnity.
- Keep Growing: Ongoing education, leadership training, and advancement opportunities across all departments.
- Celebrate Together: Annual employee appreciation events, team outings, and company-wide recognition programs.
- Make an Impact: Contribute to meaningful projects that shape neighborhoods and improve lives.
- Be Rewarded: Eligible for performance-based bonuses and commissions
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bear Real Estate Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.