What are the responsibilities and job description for the Accounts Receivable Accountant I position at Bear Property Management?
POSITION SUMMARY
The Accounts Receivable Accountant I is responsible for supporting the accounting department through the accurate processing, recording, and reconciliation of accounts receivable transactions. This position helps maintain the integrity of financial records by posting tenant and homeowner payments, managing banking activities, administering account setup and maintenance, and supporting financial reporting requirements. The AR Accountant I works closely with management, property operations, and other departments to ensure timely collection activities, accurate recordkeeping, and compliance with company policies and internal controls.
KEY RESPONSIBILITIES
Accounts Receivable Administration
- Process and post tenant and homeowner payments to the appropriate ledgers
- Record and reconcile daily receipts, including ACH payments, wire transfers, and checks
- Process deposits through iStream and other approved banking methods
- Maintain accurate accounts receivable records within company accounting systems
- Monitor customer accounts and assist with collection and delinquency tracking efforts
- Provide monthly updates to management regarding delinquent accounts and collection status
Banking & Cash Management
- Maintain banking relationships and support banking administration activities
- Establish and maintain bank account records and related documentation
- Manage signature card updates and account maintenance requirements
- Add and remove accounts from iStream as necessary
- Assist with cash management processes and account reconciliations
Billing & Revenue Management
- Process work order billing for commercial and residential operations
- Manage corporate bill-back charges and intercompany billing activities
- Record and track management fee transactions
- Ensure accurate coding and recording of revenue-related transactions
System Administration & Recordkeeping
- Set up and maintain accounts within accounting software systems
- Ensure accuracy and completeness of accounting records and supporting documentation
- Maintain data integrity across accounting and property management platforms
- Assist with system audits, reporting requests, and process improvements
Department Support
- Collaborate with property management, construction, and administrative teams to resolve account discrepancies
- Support internal controls and company accounting procedures
- Assist with special projects and other accounting-related duties as assigned
- Contribute to process improvement initiatives that enhance efficiency and accuracy
QUALIFICATIONS
- Associate's Degree in Accounting, Finance, Business Administration, or a related field preferred
- One to three (1–3) years of accounting, accounts receivable, bookkeeping, or related experience
- Equivalent combination of education and experience may be considered
- Experience in real estate, property management, construction, or related industries preferred
- Working knowledge of accounting principles and accounts receivable processes
- Familiarity with construction terminology and project-related accounting concepts preferred
- Proficiency in Microsoft Office Suite, particularly Excel
- Experience with AppFolio, Pro Contractor, or similar accounting and property management software preferred
- Strong data entry and recordkeeping skills
- Ability to prepare and review financial information accurately
PHYSICAL DEMANDS AND WORK ENVIRONMENT
- Continually required to sit for extended periods of time
- Continually required to use hands and fingers for keyboard and computer operation
- Frequently required to communicate verbally and in writing
- Frequently required to view computer screens and financial documents
- Occasionally required to lift, carry, or move office materials weighing up to 25 pounds
- Work is primarily performed in a professional office environment
WHAT YOU’LL LOVE ABOUT WORKING HERE
- Invest in Your Future: 401(k) with company match, plus annual merit-based increases
- Prioritize Your Health: Comprehensive medical, dental, vision, life insurance, Long-Term Disability, and FSA and HSA options
- Recharge and Renew: Generous paid time off and 8 paid holidays
- Voluntary Benefits: Short Term Disability, Accident, Critical Illness, and Hospital Indemnity
- Keep Growing: Ongoing education, leadership training, and advancement opportunities across all departments
- Celebrate Together: Annual employee appreciation events, team outings, and company-wide recognition programs
- Make an Impact: Contribute to meaningful projects that shape neighborhoods and improve lives
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bear Real Estate Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.