What are the responsibilities and job description for the Assistant Project Manager - Multifamily position at Bear Property Management?
SUMMARY:
The Assistant Project Manager (APM) supports all phases of commercial and multi‑family construction projects—from early conceptual planning through final closeout. This role helps organize, plan, direct, schedule, coordinate, and monitor project activities to ensure efficient execution. Depending on project size and complexity, the APM may assist a Project Manager on larger projects, manage a defined portion or scope under PM oversight, or independently oversee a small to mid‑sized project from start to finish.
DUTIES AND RESPONSIBILITIES:
- Supports the Project Manager with the following:
- Oversee projects financial schedules, coordination, and safety of the project from conception through close out.
- Assisting in planning and implementation of projects
- Works closely with the Project Manager and Superintendent to create, update, and distribute the project schedule.
- Coordinate and manage project tasks and deliverables.
- Assist PM in Submittal & Pay application reviews.
- Assisting in Estimating/Take Off's; Sub/Supplier Scope Review
- Bid Solicitation (Subcontractors/Material Suppliers)
- Vendor Prequalification / Management
- Material Procurement - Issue PO's, Track Lead-times, and Coordinate Deliveries
- Oversee document control maintaining project logs, submittals, shop drawings and current plan set.
- Meets with owners and regularly communicates status reports.
- Works with Pre-Construction assisting with buy out, value engineering, constructability, and logistics as needed.
- Coordinates and overseas all construction services and activities with subcontractors and vendors.
- RFI's - Gather Info; Submit to A/E; Return to Requestor.
- Manage Change Order Log
- Responsible for all aspects of safety on the job site working closely with Superintendent.
- Manages the closeout phase of projects and works with Superintendent to oversee punch list management, creation of operations & maintenance packages.
QUALIFICATIONS:
- A BA/BS degree in Construction Management, Engineering, Business, or a combination of equivalent work experience and training in the field
- 2 – 4 Yrs minimum work experience in the construction industry or equivalent experience preferred
- Proficient with Microsoft Office Suite (Word, Excel, and Outlook).
- Specific software literacy (PlanGrid, Procore, Revit, MS Project, Smartsheet) preferred.
- Excellent communication and interpersonal skills with the ability to communicate effectively with all levels of the organization, as well as with customers and vendors.
- Detail oriented with the ability to efficiently analyze and organize significant amounts of information regarding plan layouts, material deliveries and jobsite productivities.
- Advanced knowledge of safety and relevant OSHA requirements and regulations.
- Ability to travel and work for extended period of time on projects - DAY TRAVEL ONLY
COMPETENCIES:
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
- Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
- Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
- Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
- Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
- Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
- Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
- Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Occasionally/Frequently/Continually required to stand
- Occasionally/Frequently/Continually required to walk
- Occasionally/Frequently/Continually required to sit
- Occasionally/Frequently/Continually required to utilize hand and finger dexterity
- Occasionally/Frequently/Continually utilize visual acuity to operate equipment, read
technical information, and/or use a keyboard
- Occasionally/Frequently/Continually required to travel by vehicle to project sites as needed
Salary : $65,000 - $75,000