What are the responsibilities and job description for the Graphics Production Coordinator position at Bear Event Design?
Bear Event Design is a creative event design and décor firm serving events in Denver and the Rocky Mountain region. Our work spans corporate events, experiential activations, and custom environments where high‑quality graphics are essential to the guest experience. We’re seeking a proactive, detail-obsessed Graphics Production Coordinator to own the production pipeline between our clients and our print production team – from client asset collection and pre‑press preparation through final hand‑off to our production team.
We are looking for an individual that can help expand our graphics department to improve client workflows, file preparations, and support the growing product offerings that we develop. Your responsibility is to coordinate roughly 50–60 jobs per month, helping clients submit artwork correctly and guiding them through our internal graphics process, and ensuring jobs are print‑ready and delivered on time.
This is a hands‑on, in‑warehouse role that requires strong organizational skills, empathy with clients, and the ability to cleanly prep files for printing with speed and accuracy. Our main work is created with roll-to-roll printers, laser cutters, and other B2B partners to print on SEGs, banners, fabric, rigid board, and acrylics.
Your responsibilities fall into four core areas:
Pre-Press & File Prep
We are looking for an individual that can help expand our graphics department to improve client workflows, file preparations, and support the growing product offerings that we develop. Your responsibility is to coordinate roughly 50–60 jobs per month, helping clients submit artwork correctly and guiding them through our internal graphics process, and ensuring jobs are print‑ready and delivered on time.
This is a hands‑on, in‑warehouse role that requires strong organizational skills, empathy with clients, and the ability to cleanly prep files for printing with speed and accuracy. Our main work is created with roll-to-roll printers, laser cutters, and other B2B partners to print on SEGs, banners, fabric, rigid board, and acrylics.
Your responsibilities fall into four core areas:
Pre-Press & File Prep
- Prepare, audit, and correct Adobe Illustrator files and other client assets to ensure they are print‑ready (bleed, resolution, color profiles, cut lines, etc.)
- Proactively revise artwork files and troubleshoot issues that could delay production
- Organize and maintain all digital assets, workflows file naming standards, and archiving practices
- Manage the graphics pipeline for ~50–60 jobs per month, tracking status from submission to production handoff
- Support proposals with quotes and renderings for custom elements
- Place and manage orders with external print partners (e.g. banners, SEG, fabric, rigid board) and supplies required for upcoming projects
- Manage workflow for file pre-press, printer production, and product application for timely job completion with multiple workstreams/simultaneous projects
- Professionally communicate with clients to collect assets, clarify specs, give and receive proofs, and troubleshoot any print concerns
- Advise clients on submission requirements and help them refine artwork where needed
- Develop templates and tools for newly developed products that our sales team can send to clients
- Design custom artwork for events and internal use (e.g. logos, backgrounds, personal photos)
- Make it better every day – take ownership in driving improvements to that department that support our clients, your team members, and the company
- Track job costing, material usage, and efficiency where applicable to provide monthly reports on department profitability and efficiency.
- Maintain organized digital prepress workflows, template use, file naming, and project archiving
- Maintain a clean and productive work environment, both physically and digitally
- 4 years’ experience in graphic and prepress design in the events, tradeshows, sign making or large-format graphics industry
- Proficiency using RIP software (Versaworks), Adobe Illustrator, Adobe InDesign, cutting software, Microsoft Office suite, and a project management software (e.g. Asana, Monday). CAD software experience a plus
- Efficiently manage a high volume of projects (~50/month) with exceptional attention to detail, balancing speed and quality under tight deadlines in a fast-paced environment
- Dependable, self-motivated, organized, and able to work with minimal supervision
- Excellent written and verbal communication skills
- Confident, hardworking, and honest with an upbeat personality to naturally inspire enthusiasm in others
- Driver's license in good standing and reliable transportation to office
- Ensure that company standards are met and policies/procedures are followed
- Creative, collaborative team focused on high‑impact work in the event space.
- Opportunity to grow with the department as we add new capabilities (laser cutter, flatbed printer, CNC, e‑commerce products).
- Competitive compensation with Medical, Dental, & Vision Health Plans
- HSA with Annual Employer Contribution
- 401K with Employer Match
- Short Term Disability, Long Term Disability, and Life Insurance
- Generous PTO policy
- $55,000 - $75,000 depending on experience
Salary : $55,000 - $75,000