CONSTRUCTION SECRETARY/ADMINISTRATIVE ASSISTA

JOB POSTING – Construction Secretary / Administrative Assistant

Bear Energy Services, LLC, a Barstow, TX. based dirt work construction and trucking company, is looking for an organized, dependable Secretary / Administrative Assistant for our Carlsbad, New Mexico office.

JOB DESCRIPTION

Position Title: Secretary / Administrative Assistant
Department: Office Administration, Bear Energy Services, LLC.
Reports To: Frank B. Deishler
Location: Carlsbad, New Mexico
Employment Type: Full-time (Monday–Friday)

Position Summary

The Construction Secretary/Administrative Assistant provides administrative and clerical support to ensure efficient operation of the office for a dirt work construction and trucking company. This role supports management, project supervisors, and field crews.

Main Duties:

• After verifying accuracy and checking for completeness, collect and electronically send all work statement paperwork daily to Bear Energy Services, LLC Barstow, TX. office.
• Print out and prepare all required blank forms to include:
  • JSA’s (Job Safety Analysis Worksheets)
  • Location Grade sheets
  • Time sheets
  • Inspection Forms
  • Other forms as directed.
  • Print NM811 One Call forms directly upon completion so they can be collected from the office.
  • Ensure a supervisor collects all physical paperwork for daily delivery to Bear Energy Services, LLC Main Office.
  • Make certain DEF supply and water supply are adequately stocked.

The ideal candidate is mature, organized, meticulous, and familiar with dirt work construction, heavy equipment operations, and trucking (equipment, material, and water transportation).

Qualifications

• High school diploma or equivalent (Associate Degree preferred).
• 2 years of office or administrative experience (oil field dirt work construction & trucking industry preferred).
• Strong computer skills (Microsoft Office, Microsoft Teams), QuickBooks, or similar software experience is a plus).
• Excellent written and verbal communication skills.
• Active Listener
• Able to follow directions
• Strong organizational and multitasking abilities.
• Knowledge of basic bookkeeping and/or project management a plus.
• Manage sensitive information with discretion and professionalism.
• Must be dependable, meticulous, and able to work independently.

Physical Requirements

• Ability to sit for extended periods and work on a computer.
• Occasionally lift office supplies or documents (up to 25 lbs.).

Compensation & Benefits

• Competitive hourly wage or salary (based on experience).
• Paid holidays.
• Health insurance
• 401k
• Opportunities for advancement within the company.

Location: Carlsbad, New Mexico
Schedule: Monday–Friday, [hours, e.g., 6:00 AM – 5:00 PM]