Proposal Coordinator

Position Overview

The Construction Proposal Coordinator plays a key role in preparing high‑quality, compelling proposals that showcase the company’s capabilities, experience, and value to prospective clients. This position collaborates with Estimators, Project Managers, Marketing, and Senior Leadership to develop well‑organized, accurate, and strategic proposal packages for public and private-sector construction projects.

This individual must be highly detail-oriented, skilled in written communication, and able to manage multiple deadlines simultaneously. The Proposal Coordinator ensures that all submissions meet client requirements, reflect company standards, and support overall business development goals. The ideal candidate brings a creative eye and technical curiosity—someone who enjoys crafting proposals, resumes, and project profiles, and has a genuine interest in construction and the built environment.

Responsibilities

Proposal Creation & Management

• Develop complete, accurate, and visually appealing proposal packages, including RFP responses, qualifications, scopes, project narratives, resumes, and past project profiles.
• Coordinate with Estimators and Preconstruction teams to incorporate pricing, project approach, logistics, schedules, and clarifications consistent with various roles at BEAR.
• Ensure proposals meet all client submission requirements, formats, and deadlines.
• Maintain a library of boilerplate content, templates, resumes, and project sheets.

Coordination & Collaboration

• Work closely with subject matter experts—including Preconstruction, Project Managers, and Executive Leadership—to extract essential technical content.
• Partner with Business Development to understand client expectations and tailor messaging accordingly.
• Coordinate with field teams to gather project success stories, photos, safety metrics, and technical details.

Content Development & Quality Control

• Write and edit clear, persuasive content describing the company’s capabilities, approach, and differentiators.
• Conduct quality checks for accuracy, consistency, grammar, and formatting.
• Update project descriptions and team resumes regularly.

Information & Document Management

• Organize and maintain proposal files, templates, and shared resources.
• Track proposal deadlines, submissions, and outcomes.
• Support updates to marketing collateral, including capability statements and prequalification packages.

Process Improvement

• Recommend enhancements to proposal tools, templates, and workflows.
• Contribute to building a more efficient and streamlined proposal development process.
• Stay up-to-date on industry trends, client requirements, and best practices.

Qualifications

• Bachelor’s degree preferred (Construction Management, Communications, Marketing, Business, or related field).
• 1–3 years of experience in construction proposals, marketing, estimating, or project coordination.
• Strong writing, editing, and document design skills.
• Ability to understand construction terminology, drawings, and project scope.
• Highly proficient in MS Office (Word, Excel, PowerPoint) and PDF tools.
• Experience with proposal software, InDesign, Photoshop, Illustrator or CRM tools is a plus.
• Excellent organizational skills with the ability to manage multiple deadlines.
• Detail‑oriented, proactive, and collaborative.