Sr. Administrative Assistant (Contract)

Location: Midvale, UT - Onsite
Schedule: Full time, Monday - Friday
Job Type: Temporary position through staffing firm, potential to go perm
Compensation: $24-$27 hourly

Position Summary

Our client is seeking a polished, highly organized Administrative Assistant to support the daily operations of a financial technology center. Reporting directly to the Property Manager, this individual will play a critical role in ensuring tenants, vendors, and visitors receive exceptional service while helping maintain the property's reputation for excellence.

The ideal candidate is professional, detail-oriented, and proactive, with outstanding communication skills and a strong sense of ownership. This person thrives in a fast-paced environment, exercises sound judgment, follows through on every detail, and takes pride in delivering a first-class experience through responsive communication, organization, and administrative support. Success in this role requires the ability to manage multiple priorities while ensuring nothing falls through the cracks.

Responsibilities

• Serve as a primary point of contact for tenant inquiries, service requests, and general property communications.
• Answer incoming calls and manage a high volume of email correspondence.
• Provide administrative support to the Property Manager and onsite management team.
• Draft, edit, and distribute professional correspondence, notices, reports, and communications.
• Coordinate vendor communications, work orders, and service requests.
• Maintain property records, files, and operational documentation.
• Track outstanding requests and ensure timely follow-up and resolution.
• Assist with scheduling meetings, coordinating appointments, and managing calendars.
• Support invoice processing and general office administration.
• Help maintain a first-class experience for tenants, visitors, and stakeholders.

Qualifications

• 3 years of administrative, office support, customer service, property management, or related experience.
• Exceptional verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Advanced Microsoft Word experience required.
• Proficiency with Microsoft Outlook and Excel.
• Experience in commercial property management, real estate, facilities, hospitality, or professional services environments preferred.
• Experience with Performo and Prism preferred, but not required.

Desired Traits

• Professional, polished, and customer-service focused.
• Proactive and resourceful problem solver.
• Strong sense of ownership and accountability.
• Able to work independently and exercise sound judgment.
• Maintains confidentiality and professionalism at all times.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™