What are the responsibilities and job description for the Program Assistant - CBHL position at Beacon Mental Health?
Position Summary
Provides Administrative support to CBHL Team and TRI-CIT Council. This includes CBHL data entry and coordination of clerical needs for TRI-CIT Committees.
Essential Duties And Responsibilities
The essential functions include, but are not limited to the following:
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
Provides Administrative support to CBHL Team and TRI-CIT Council. This includes CBHL data entry and coordination of clerical needs for TRI-CIT Committees.
Essential Duties And Responsibilities
The essential functions include, but are not limited to the following:
- Provides administrative support to CBHL Team and all Committees of TRI-CIT, as needed.
- Coordinate registration for training and travel arrangements for CBHL Team and TRI-CIT members.
- Attends and takes minutes for all TRI-CIT and CBHL Team meetings, as assigned.
- Creates flyers for CBHL Team and TRI-CIT events.
- Maintains correspondence with TRI-CIT email distribution list.
- Obtain notary certification.
- Assists CBHL Manager in ordering or purchasing supplies needed for events and CIT training.
- Coordinates lunch and snacks for council meetings and scheduled trainings.
- Assist in documenting expenses for CBHL team and Tri-Cit.
- Assists the CBHL Team with data entry and tracking of information.
- Assists in data entry into Care Manager system and ensures ongoing accuracy.
- Copies and collates documents for meetings and trainings.
- Open episodes in the electronic record for the CBHL Team.
- Assists TRI-CIT commitees with fundraising and marketing events.
- Coordinate resources for CBHL Team.
- Assist with transportation of clients to appointments, when appropriate.
- Demonstrates professional conduct and courtesy to peers, consumers and the community as a representative of Beacon and TRI-CIT.
- Assists other administrative support in the agency as directed by CBHL Manager.
- Participates in state Community Behavioral Health Liaison meetings and trainings.
- Other duties and/or responsibilities may be assigned by supervisor.
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
- High School diploma or equivalent required
- Associate’s or technical degree strongly preferred
- CPR/First Aid Training Required
- Reliable transportation
- Driver’s license and minimum state-mandated auto insurance
- 1-3 Years of Position-Related Experience Minimum
- 3-5 Years of Position-Related Experience Preferred
- Advanced knowledge of Microsoft Office Suite (Work, excel, outlook, powerpoint and publisher)
- Knowledge of criminal justice system and prior use of an electronic medical record a plus.
- Excellent phone and interpersonal skills.
- Ability to communicate effectively with a variety of individuals and handle confidential information appropriately.
- Ability to multitask.
- Strong organizational skills required.