Data Entry / Administrative Assistant / Accounts Receivable

Job Overview

We are seeking a proactive and detail-oriented Data Entry / Administrative Assistant / Accounts Receivable professional to join our team. In this role, you will be responsible for managing accurate data entry, supporting administrative functions, and overseeing accounts receivable processes. Your expertise will ensure seamless financial operations, precise record-keeping, and excellent client communication. This position offers an exciting opportunity to develop your accounting skills within a collaborative environment that values precision and efficiency.

Responsibilities

• Enter and update financial data accurately into various accounting systems such as QuickBooks, and other billing software.
• Manage accounts receivable by generating invoices, tracking payments, and following up on overdue accounts using collection account management techniques.
• Reconcile accounts through detailed analysis of spreadsheets and accounting software to ensure accuracy in debits & credits, journal entries, and account balances.
• Support accounts payable processes by verifying vendor invoices and processing payments in compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) requirements.
• Communicate effectively with clients regarding billing inquiries, payment statuses, and collection efforts via phone and email while maintaining professional phone etiquette.
• Assist with month-end closing activities including account analysis, journal entries, and account reconciliation to ensure financial accuracy.
• Utilize Excel formulas for data analysis and generate reports that support financial decision-making processes.

Skills

• Strong knowledge of accounting concepts including debits & credits, double entry bookkeeping, and technical accounting principles.
• Proficiency with financial software such as QuickBooks, or similar systems; familiarity with billing software is a plus.
• Experience with Excel data analysis, spreadsheets management, and creating complex formulas for reporting purposes.
• Knowledge of GAAP standards and SOX compliance to ensure proper internal controls over financial reporting.
• Demonstrated ability to manage collections accounts effectively while maintaining excellent customer service standards.
• Excellent organizational skills with keen attention to detail for data entry accuracy and account reconciliation tasks.
• Effective communication skills for client interactions and internal collaboration; strong phone etiquette is essential.
• Ability to handle multiple priorities efficiently in a fast-paced environment while maintaining professionalism at all times.

Join us in this vital role where your expertise will directly impact our financial integrity and client satisfaction! We value energetic professionals eager to grow their accounting experience within a supportive team dedicated to excellence in finance operations.

Pay: $20.00 - $24.00 per hour

Work Location: In person

Salary : $20 - $24