What are the responsibilities and job description for the Project Coordinator/Executive Administrative Assistant position at Beacon Hill?
Recruiting for a Project Coordinator/Executive Assistant to work for a prestigious organization in the Atlanta area. This role plays a critical part in providing essential executive support to the leadership team in this expanding office. The successful candidate will be responsible for a wide range of tasks that contribute to the smooth functioning of our client's office operations.
Key Responsibilities:
- Provide executive administrative support to senior leadership team of a reputable organization
- Maintain well‑organized physical and digital filing systems to support efficient workflow. Monitor and track suspense files to ensure timely follow‑up and completion of all assigned tasks
- Communication Support
- Oversee the accurate transmission and receipt of documents, including faxing, copying, and scanning. Provide dependable and professional telephone support, ensuring clear communication and excellent service.
- Meeting Coordination
- Record detailed, accurate minutes for internal meetings and assist in maintaining thorough documentation. Support effective communication by ensuring all meeting records are properly prepared and distributed.
- Travel Coordination
- Assist senior leadership with comprehensive travel planning
- Arrange flights, lodging, and ground transportation to ensure smooth and efficient business travel experiences.
Qualifications:
- 3 years of executive administrative support experience
- Highly organized
- Undergraduate degree preferred
- Strong computer skills (MS Office)
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)