What are the responsibilities and job description for the Patent Administrator/Paralegal position at Beacon Hill?
Location: South Shore , MA (on-site training required; hybrid/WFH thereafter)
Practice Area: Intellectual Property / Patents
Reports to: IP Attorneys
Support: 2-3 attorneys
(Must be able to come into office for meetings or if requested)
Our client is seeking a Legal Administrative Assistant to support a small team of Intellectual Property (IP) attorneys, primarily in the patent practice. This is an excellent opportunity for a motivated legal assistant or paralegal who has an interest in learning and growing within IP law.
- Provide administrative and legal support to 2-3 IP attorneys
- Prepare and electronically file U.S. patent applications, responses to Office Actions, assignments, and related patent documents (training provided if no prior patent experience)
- Assist with document preparation, proofreading, and formatting
- Manage correspondence with attorneys, clients, and internal team members
- Maintain organized electronic files and docketing support
- Coordinate deadlines and assist with prioritizing attorney workflows
- Perform general legal administrative duties as needed in a fast‑paced environment
- Prior U.S. patent prosecution or IP experience preferred, but not required
- Strong interest in intellectual property law and willingness to learn
- Excellent written and verbal communication skills
- Highly organized with strong attention to detail
- Ability to manage multiple priorities and meet deadlines
- Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)
- Initial on‑site training required
- Work‑from‑home flexibility available after training period
- Office located south of Boston
- Free parking and on‑site cafeteria
- Legal assistant or paralegal looking to transition into IP
- Someone who is motivated, curious, and eager to grow long‑term with a firm
- Comfortable supporting multiple attorneys and taking ownership of responsibilities
Core Experience
legal assistant or paralegal experience (required)
Patent/IP experience preferred, but not required (firm will train)
Experience supporting multiple attorneys (2-3 attorneys)
Background in a law firm environment with deadline‑driven work
Technical / Functional Skills
Preparing and filing legal documents (training provided for patent filings)
Comfort with electronic filing systems (USPTO experience a plus)
Strong working knowledge of Microsoft Office:
Word (document formatting)
Outlook (email and calendar management)
Excel (basic tracking)
PowerPoint (occasional use)
Soft Skills / Work Style
Strong communication skills (works closely with attorneys, staff, and clients)
Highly organized with strong attention to detail
Ability to prioritize and manage multiple tasks in a fast‑paced setting
Motivated, curious, and eager to learn, especially IP law
Reliable and professional; able to work independently after training
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Salary : $60,000 - $72,000