Office Experience Coordinator

Office Experience Coordinator to $70K - High-Touch Opportunity!

Our client, a boutique investment company, is looking for an Office Experience Coordinator to deliver a polished, concierge-level in-office experience. This role serves as the first point of contact for guests and team members while overseeing front-of-house operations, shared spaces, and office flow. The ideal candidate brings 2 years of experience in a high-touch, client-facing environment and can anticipate needs.

Position Details:

• Location: Boston, MA
• Work Model: In Office
• Degree: Preferred
• Responsibilities include serving as the primary point of contact for visitors and employees while delivering a welcoming, high‑touch experience; coordinating conference room scheduling, setup, cleanliness, materials, and catering; proactively anticipating guest and team needs and responding with discretion and professionalism; managing day‑to‑day office operations including supplies, pantry inventory, mail, and deliveries; partnering with senior administrative leadership to support office workflows and light administrative needs; assisting with the planning and execution of internal and external office events; and maintaining a polished, well‑organized office environment that reflects high standards.
• The ideal candidate possesses 2 years of experience in a front‑of‑house, hospitality, office coordination, or similar client‑facing role; exceptional interpersonal and communication skills with a professional, composed presence; strong organizational skills with the ability to manage multiple priorities seamlessly; a proactive, service‑oriented approach with sound judgment and reliability; comfort working independently while knowing when to escalate; high discretion and accountability; and proficiency with Microsoft Outlook, Teams, and Word, with familiarity using scheduling and administrative tools.

Join a close‑knit organization offering comprehensive benefits, a 401(k), flexible PTO, and the opportunity to work in a beautiful, high‑end office environment!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)