Front Office Assistant

Part-Time Receptionist/Office Assistant

Position Summary

Beacon Hill’s client, a national class action and complex litigation law firm, is seeking a part-time Reception and Office Assistant to support daily front desk operations and general administrative needs. This role is fully onsite in Pasadena and requires a professional, reliable candidate who is comfortable being the face of the office.

Location: Pasadena, CA (onsite)

Schedule: Monday–Thursday, 10:00 a.m. to 2:00 p.m. (16 hours per week)

Start: ASAP

Duration: Approximately 4 months

Key Responsibilities

• Greet visitors, answer phones, and manage the general voicemail box

• Provide administrative support including copying, scanning, filing, mailing, and maintaining mail logs

• Assist with light calendar coordination, basic travel arrangements, and expense reporting

• Prepare simple binders for meetings and court appearances

• Keep conference rooms clean, organized, and prepared for meetings or depositions

• Manage kitchen and office supplies and keep shared spaces tidy and stocked

• Maintain printers and copiers and coordinate service as needed

Ideal Candidate

• At least 1 year of office administrative experience, ideally with some reception duties included

• Law firm experience is helpful but not required

• Professional, reliable, and comfortable in a client-facing role

• Strong customer service skills and an organized approach to tasks

• Willingness to support a variety of office needs as they arise

Beacon Hill is an equal opportunity employer and individuals with disabilities and or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Completion of this form is voluntary and will not affect your opportunity for employment.