Executive Assistant / Office Manager

Location: Hybrid | 3 Days Onsite
Compensation: $70,000 - $85,000 annually DOE
Type: Contract-to-Hire

Beacon Hill's client, an innovative and growing medical device startup, is seeking an Executive Assistant / Office Manager to serve as a trusted right hand to the CEO while overseeing day-to-day office operations. This contract-to-hire opportunity offers the chance to join a collaborative organization during an exciting period of growth, with bonus eligibility and equity participation available upon permanent hire.

This highly visible role supports the CEO while managing office operations for a small but rapidly growing organization. The ideal candidate is a proactive, high-EQ professional who thrives in a fast-paced environment, can effectively prioritize competing demands, and enjoys taking ownership with minimal direction.

Key Responsibilities

Executive Support

• Manage complex executive calendars, scheduling, and travel arrangements.
• Serve as a liaison between leadership, employees, vendors, and external stakeholders.
• Prepare presentations, reports, correspondence, and executive-level documentation.
• Screen and prioritize communications, meeting requests, and action items.
• Attend meetings, take notes, and track follow-up activities.
• Coordinate leadership meetings, board meetings, and company events.
• Handle sensitive and confidential information with discretion.

Office Management

• Oversee daily office operations and maintain an efficient, organized workplace.
• Manage office supplies, vendors, procurement activities, and facility needs.
• Coordinate employee onboarding logistics and workspace setup.
• Track office expenses, process invoices, and assist with AP inquiries.
• Partner with building management, IT, and external service providers.
• Manage office equipment, technology resources, and security/access controls.
• Support internal communications and company-wide initiatives.

Additional Support

• Assist with special projects and strategic initiatives.
• Coordinate employee engagement activities and company events.
• Provide administrative support for recruiting and HR-related projects as needed.

Qualifications

• 5 years of Executive Assistant, Office Manager, or related administrative experience.
• Experience supporting senior leadership in a small to mid-sized company environment.
• Advanced proficiency with Microsoft Office Suite, particularly PowerPoint, Outlook, Word, and Excel.
• Comfortable utilizing technology and AI tools to improve efficiency.
• Exceptional organizational, communication, and multitasking skills.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently, prioritize effectively, and adapt to changing needs.
• Bachelor's degree preferred.

What We're Looking For

• High emotional intelligence and strong professional presence.
• Someone who can think on their feet and operate autonomously.
• A confident, resourceful professional who enjoys wearing multiple hats.
• Ability to anticipate executive needs and keep priorities moving forward.
• Strong judgment, problem-solving skills, and adaptability.

Interested candidates are encouraged to apply for immediate consideration. This role is expected to start quickly to allow for a smooth transition and knowledge transfer with the current Executive Assistant.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)