Bilingual Administrative Assistant

Job Overview

Beacon Hill is partnering with a community-focused non-profit organization seeking an Administrative Assistant to support daily office operations, administrative processes, and program coordination. This individual will serve as a key point of contact for staff, clients, and visitors while helping ensure efficient office management, documentation compliance, facilities coordination, and scheduling support.

Key Responsibilities

• Provide professional and responsive customer service to clients, visitors, staff, and external partners.
• Coordinate communication and scheduling between providers, support staff, and clients.
• Maintain electronic records, calendars, databases, and other required tracking systems.
• Monitor and support the completion and organization of program-related documentation.
• Enter, track, and maintain data within internal and external reporting systems.
• Assist with the administration of surveys, assessments, and other program reporting requirements.
• Oversee office and facility-related requests, coordinating with appropriate internal departments and vendors.
• Serve as the primary liaison for technology-related office equipment and support requests.
• Manage office supply inventory and purchasing activities.
• Support the development, implementation, and maintenance of office procedures and administrative processes.
• Provide administrative support for healthcare-related services, including scheduling, documentation management, inventory tracking, and coordination of required materials.
• Assist with special projects and provide additional administrative support as needed.

Qualifications

• Bilingual in Spanish
• 2 years of administrative or office management experience.
• Strong understanding of office operations and administrative procedures.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Outlook and Excel.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Professional interpersonal skills and customer service orientation.
• Ability to read, write, and communicate effectively in English.

Preferred Qualifications

• Experience supporting healthcare, behavioral health, nonprofit, or social services programs.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™