Administrative Coordinator

Position Summary

A local firm is seeking an Administrative Assistant to serve as the front-line support for office operations while also providing administrative assistance to the document team. This role handles daily office functions, client documentation support, and coordination across internal teams to ensure smooth operations. This is a fully onsite position that offers free parking, benefits, and weekly pay!

Key Responsibilities

• Greet visitors and direct them to appropriate contacts
• Answer and route calls through the central phone system; manage general voicemail inbox
• Open, sort, and distribute incoming mail and faxes
• Receive and dispatch package deliveries
• Monitor, order, and restock office and kitchen supplies
• Coordinate office equipment maintenance and repairs
• Maintain a clean and organized office and kitchen area
• Assist with in-house company events, including setup, cleanup, and dish management
• Prepare correspondence, mailings, copying, scanning, and document distribution
• Maintain and update client data in client relationship software
• Upload, remove, and organize documents in client portals and electronic directories
• Update client database and project information as needed
• Offer input to supervisors on process improvements impacting daily work

Qualifications

• High school diploma or GED required
• Minimum of 2 years of administrative experience in a professional service or similar environment
• Ability to manage multiple priorities and meet deadlines
• Comfortable working independently and as part of a team
• Professional verbal and written communication skills

If you enjoy detail-driven work, apply today!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)