Administrative Assistant (Non-Profit)

A well-established nonprofit organization in Santa Monica is seeking a professional and organized Administrative Assistant to support daily office operations. This temp-to-hire opportunity is ideal for someone who enjoys a mission-driven environment and thrives in a fast-paced administrative role. The Administrative Assistant will provide support to leadership and staff, coordinate office activities, maintain records, and assist with community and donor communications.

• Answer and route incoming phone calls, emails, and visitor inquiries.
• Manage calendars, schedule meetings, and coordinate conference room logistics.
• Prepare correspondence, reports, presentations, and meeting materials.
• Maintain electronic and physical filing systems.
• Assist with data entry, database updates, and record maintenance.
• Coordinate office supplies, vendor orders, and general office operations.
• Support donor, volunteer, and community outreach communications.
• Assist with event planning, fundraising activities, and special projects.
• Process incoming and outgoing mail.
• Take meeting notes and distribute minutes when needed.
• Provide general administrative support to leadership and program teams.

• 2 years of administrative assistant, office coordinator, or office support experience.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Experience in a nonprofit environment is a plus.
• Professional demeanor and ability to maintain confidentiality.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™