What are the responsibilities and job description for the Accounts Payable Specialist position at Beacon Hill Staffing Group, LLC?
This role is a key part of our accounting team, reporting directly to the Team Lead. You'll take ownership of assigned projects, ensuring accuracy, timeliness, and exceptional support for both internal teams and external partners. If you enjoy digging into details, solving problems, and keeping financial operations humming, this position puts you right at the heart of it.
⭐ What You'll Do Every Day
Review and prioritize incoming invoices to keep projects on schedule.
Verify billing accuracy and coordinate with Purchasers when corrections are needed.
Audit invoices for correct payment terms, quantities, and pricing.
Confirm receipt of goods for net‑30 invoices and match quantities to system records.
Ensure overages fall within approved purchase order limits.
Categorize invoice amounts (FF&E, OS&E, freight, installation, tax, overage, etc.).
Accrue use tax for full‑service project accounting clients.
Record detailed purchase information including item numbers, descriptions, and amounts.
Prepare reconciled check requests for QuickBooks posting.
Respond to vendor and internal client inquiries with accuracy and professionalism.
Support the Staff Accountant - Team Lead with additional tasks as needed.
Weekly Responsibilities
Prepare batch summary reports for non‑project accounting clients on scheduled release days.
Process weekly check runs to ensure timely payments.
Update the purchasing system with all required check information.
Assist the accounting team with additional weekly tasks as assigned.
Monthly Responsibilities
Prepare cash flow reports and funding requests.
Send monthly reporting emails to clients, including use tax recaps.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future™
Salary : $23 - $25