Administrative Assistant Clinical Support

Reports to the Manager/Supervisor/VP of Nursing. Compilates Nursing schedules, posts available hours and does payroll functions. Provides secretarial services to the directors and management staff including typing correspondence and memos, assisting with special projects/reports, performing routine mailroom duties and providing general assistance to the Manager/Supervisor. Also greets and directs visitors and serves as receptionist as needed.

MISSION, VALUES and SERVICE GOALS

• MISSION: We deliver outstanding care, inspire health, and connect with heart.
• VALUES: Trust. Respect. Integrity. Compassion.
• SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Transcription, Typing, and Compilation:

• Completely and accurately types of correspondence and documents within requested deadlines.
• Compiles Nursing schedules and posts available hours.
• Completes payroll for the Nursing department.
• Distributes documents to appropriate personnel within requested deadline.
• Types College schedules.
• Revision, posting and distribution of policies.
• Types, copies and collates educational materials for nursing orientation classes.
• Helps organize various luncheons, educational offerings and classes (fliers, RSVPs, class folders, name tags, copy work, etc.)

Filing and Mail:

• Accurately files records pertinent to the Nursing Department.
• Sorts incoming mail and distributes properly as necessary.

Scheduling/Charging/Ordering:

• Responsible for preparing and distributing staff development calendar and posting educational materials on the intranet.
• Assists with scheduling of required classes/education for clinical staff (ACLS, BLS, PALS).
• Requisition rooms for classes/meetings as needed.
• Orders refreshments as needed for classes.
• Orders and receives all supplies that are needed for prenatal and diabetes education classes.
• Orders supplies for Nursing Office.
• Supports the volunteers Liaison with communications, room reservation, ordering supplies, and maintaining information distribution.

Telephone and Reception:

• Takes complete and accurate messages, relays to appropriate personnel.
• Maintains good public image on the telephone and in personal contacts.
• Receives and records information from diabetes class participants and forwards to educators and admitting.
• Faxes diabetes class information to appropriate physicians.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department:

• Completes other job-related duties and projects as assigned.

ORGANIZATIONAL RESPONSIBILITIES

Associate complies with the following organizational requirements:

• Attends and participates in department meetings and is accountable for all information shared.
• Completes mandatory education, annual competencies and department specific education within established timeframes.
• Completes annual employee health requirements within established timeframes.
• Maintains license/certification, registration in good standing throughout fiscal year.
• Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
• Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
• Adheres to regulatory agency requirements, survey process and compliance.
• Complies with established organization and department policies.
• Available to work overtime in addition to working additional or other shifts and schedules when required.

Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:

• Leverage innovation everywhere.
• Cultivate human talent.
• Embrace performance improvement.
• Build greatness through accountability.
• Use information to improve and advance.
• Communicate clearly and continuously.

Education and Experience

• The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of a High School Diploma or equivalent. Up to 1 year experience is required. Previous hospital-related experience is helpful.

Knowledge & Skills

• Excellent communication skills required.
• Good typing and filing skills.
• Working knowledge with computers and proficient in Microsoft Office Products.

Working Conditions

• Ability to concentrate and work in an area with many distractions.

Physical Demands

• Occasional lightweight lifting
• Bending, stooping or sitting in a confined position.