Executive Assistant and Project Manager

Beacon Clinic was founded for the purpose of delivering a level of care that we, as a team, can all be proud of. We are a patient-focused health and wellness center that is committed to providing the highest quality of medical care and supportive services. We were founded in 2018 by Dr. David Bartels, focusing on cancer and blood conditions. Today, we provide care services to Medical Oncology and Hematology, Radiation Oncology, Rheumatology, and Urology patients. We are also dedicated to advancing the field by engaging in clinical research and offering our patients the opportunity to participate in various clinical trials. Learn more about us at our website.

About the Role

Were seeking a highly organized, proactive, and resourceful Executive Assistant & Project Manager to support our executive officers to help drive key initiatives across the organization. This hybrid role combines traditional executive support with project management and operational coordinationperfect for someone who thrives in a fast-paced environment, manages multiple priorities seamlessly, and takes ownership of outcomes.

Duties/Responsibilities:

Executive Support

• Manage complex calendars, scheduling, and travel arrangements.
• Handle correspondence, prepare briefings, and coordinate communications on behalf of the executive.
• Anticipate needs and proactively manage tasks to keep the executives priorities on track.
• Maintain confidentiality and handle sensitive information with discretion.
• Prepare presentations, reports, and meeting materials.

Project Management

• Lead and track strategic projects from initiation through completion.
• Develop timelines, assign responsibilities, and monitor progress to ensure milestones are met.
• Coordinate cross-functional teams and facilitate collaboration across departments.
• Identify and mitigate risks, streamline workflows, and ensure clear communication among stakeholders.
• Create project documentation, dashboards, and status reports.

Qualifications:

• Experience: 5 years in executive support, project management, or operations roles srongly preferred.
• Education: Bachelors degree or equivalent experience.
• Proven ability to manage multiple priorities in a dynamic environment.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and emotional intelligence.
• Proficiency with productivity tools (Microsoft Office, Asana/Trello, Monday, Slack, etc.).
• Project management training is a plus.

Personal Attributes:

• Highly organized and detail-oriented.
• Resourceful problem solver with strong initiative.
• Calm under pressure and comfortable managing ambiguity.
• Collaborative and positive, with a no task too small mindset.
• Eager to grow and contribute to a mission-driven team.

Beacon Clinic Employee Benefits:

• Paid Time Off (PTO)
• 8 paid, closed-clinic holidays
• Health Insurance, including medical, dental, and vision
• 401(k) Plan
  
• Professional development fund
• Employee assistance program

Beacon Company Mission:To meet patients wherever they are on their cancer journey and walk with them on that journey; to provide compassionate, personalized cancer care for an unparalleled patient experience.

Beacon Core Values:Compassion. Grace. Honesty. Humor. Respect. Trust.

Our providers and staff here share these values and truly embody the mission of Beacon. Our team is comprised of the most devoted, compassionate individuals who consistently go above and beyond for patients and who strive to continually improve patient care and the overall patient experience.