Rental Agent / Production Equipment Coordinator

Job Type: Full-time, In-person
Compensation: Depending on experience
Reports to: Equipment Director

### About Be Electric Studios

Be Electric Studios is a leading New York City production studio and equipment rental company, providing sound stages, camera, lighting, grip, and production equipment to the film, television, commercial, and content production industries.

With facilities throughout Brooklyn and Queens, we work with some of the world's leading production companies, agencies, brands, and filmmakers. Our business combines traditional production services with emerging technologies, including virtual production and innovative production workflows.

We're looking for an experienced, organized, and motivated Rental Agent to join our team and help manage the day-to-day operations of our equipment rental business.

### The Role

This is a hands-on position for someone who understands the fast-paced world of film and television production and enjoys working directly with clients.

You'll be responsible for coordinating equipment rentals from initial inquiry through booking, preparation, delivery, return, and final billing. You'll work closely with our operations, warehouse, and accounting teams to ensure every rental runs smoothly.

The ideal candidate is detail-oriented, proactive, technically knowledgeable, and comfortable juggling multiple projects and deadlines.

### Key Responsibilities

Rental Coordination & Client Service
- Respond to rental inquiries, prepare quotes, and coordinate bookings.
- Work directly with producers, production managers, cinematographers, and other production professionals to understand equipment needs.
- Maintain accurate rental orders, contracts, and booking records.
- Coordinate equipment availability, substitutions, and scheduling.
- Build and maintain strong relationships with existing and prospective clients.

Operations & Logistics
- Coordinate with warehouse and operations staff to ensure equipment is properly prepared and ready for pickup or delivery.
- Schedule and track equipment pickups, deliveries, and returns.
- Monitor active rentals, extensions, changes, and equipment availability.
- Help resolve last-minute requests, equipment issues, and scheduling conflicts.
- Coordinate subrentals with outside vendors when necessary.

Billing & Administration
- Ensure rental orders, pricing, discounts, and additional charges are accurately documented.
- Manage rental wrap-outs, including equipment returns, missing items, damages, and additional rental days.
- Work with accounting to ensure timely and accurate invoicing.
- Maintain organized records and follow up on outstanding rental documentation.
- Assist with inventory tracking and equipment management.

### Qualifications

Required
- Experience in film/television equipment rentals, production coordination, or a related production environment.
- Working knowledge of professional camera, lighting, grip, and/or production equipment.
- Strong organizational skills and exceptional attention to detail.
- Excellent communication and customer service skills.
- Ability to manage multiple simultaneous rentals and changing priorities.
- Comfortable working with rental management software, spreadsheets, and standard office applications.
- A proactive, solutions-oriented attitude and willingness to take ownership of projects.

Preferred
- Experience working at a professional equipment rental house.
- Familiarity with rental inventory and booking systems.
- Established relationships within the NYC production community.
- Experience coordinating equipment logistics and rental billing.
- Knowledge of production workflows across commercials, film, television, and branded content.

### What We're Looking For

We're a growing, entrepreneurial company, and we're looking for someone who wants to be part of that growth.

The right person is someone who takes pride in keeping things organized, understands the importance of client relationships, and can anticipate problems before they happen.

We value people who are resourceful, collaborative, dependable, and comfortable taking initiative. This is a role with real responsibility and the opportunity to grow within a dynamic production company.

### Compensation & Benefits

- Competitive salary based on experience
- Full-time, in-person position in Brooklyn
- Opportunity for professional growth
- Collaborative team and creative working environment
- Exposure to a wide range of productions, clients, and emerging production technologies

### How to Apply

Please submit your resume along with a brief note describing your experience in equipment rentals or production operations.

Be Electric Studios is an equal opportunity employer. We welcome applicants from diverse backgrounds and experiences.

Pay: $60,000.00 - $70,000.00 per year

Work Location: In person

Salary : $60,000 - $70,000