What are the responsibilities and job description for the Loan Processor position at BD Capital?
Location: Warren, New Jersey
Department: Operations / Processing
Reports To: Processing Manager / Head of Operations
About Us
BD Capital is a private lending firm focused on providing flexible, asset-based financing solutions for real estate investors across the country. We specialize in bridge, construction, and rental property loans, supporting borrowers through acquisitions, refinances, and ground-up development projects.
Our platform is built around speed, transparency, and execution. We pride ourselves on moving quickly from term sheet to closing while maintaining disciplined underwriting and a consistent, scalable process. Our team works closely with borrowers and brokers to navigate complex deals, ensuring clear communication and a streamlined experience from start to finish.
At BD Capital, we are not just transaction-focused, we aim to build long-term relationships with our clients by being a reliable capital partner across multiple projects. Internally, we emphasize collaboration, accountability, and continuous process improvement to support our growth and deliver a high level of service on every deal.
Position Overview
We are seeking a detail-oriented and proactive Loan Processor to manage loan files from post-LOI through closing. This role is critical to driving execution, ensuring all diligence items are collected, reviewed, and cleared in a timely manner while maintaining a high level of organization and communication across all parties involved.
The Loan Processor will serve as the primary point of contact for borrowers and brokers throughout the processing phase, taking full ownership of their pipeline and ensuring that files move efficiently through underwriting, third-party ordering, and closing. This includes proactively identifying potential issues, managing expectations, and minimizing delays by keeping all stakeholders aligned.
You will work closely with business developers (BD), underwriting, closing, and servicing teams, as well as external partners such as title companies, insurance agents, and vendors. This is a hands-on role where the processor is expected to drive the process forward, not just track it.
Key Responsibilities
- Own and manage loan files from processing through closing
- Collect, review, and track all borrower documentation and diligence items
- Serve as the primary point of contact for borrowers, brokers, and third parties
- Coordinate with insurance agents to ensure policies meet lender requirements
- Order and manage third-party reports (flood certs, credit, background checks)
- Review financials, entity documents, and supporting documentation for accuracy and completeness
- Maintain and actively manage all loan conditions through closing
- Communicate regularly with all stakeholders regarding file status, outstanding items, and timelines
- Identify and escalate risks related to credit, liquidity, ownership, or documentation gaps
- Maintain organized and up-to-date loan files within CRM and document management systems
- Coordinate with closing to ensure files are fully cleared and ready to close
Qualifications
- 2 years of loan processing experience (private lending, DSCR, bridge, or construction preferred)
- Strong understanding of the loan lifecycle from post-LOI through closing
- Experience reviewing:
- Entity structures (LLCs, ownership breakdowns, guarantors)
- Financial documentation (PFS, bank statements, liquidity)
- Familiarity with title and insurance requirements, including mortgagee clauses and coverage types
- Experience coordinating third-party vendors (appraisal, title, insurance, etc.)
- Ability to manage multiple files and deadlines simultaneously
- Excellent organizational, time management, and communication skills
- Detail-oriented with strong follow-through and problem-solving ability
- Proficiency in Microsoft Office and CRM systems (e.g., HubSpot, Encompass, or similar)
What We’re Looking For
- Strong ownership mindset with the ability to manage a full pipeline independently
- Clear and confident communicator who can manage borrower and BD expectations
- Execution-focused with a strong sense of urgency
- Detail-oriented with a compliance-driven approach
- Problem-solver who identifies issues early and works toward solutions
- Process-driven but adaptable to complex deal structures
- Comfortable in a fast-paced, high-volume environment
- Collaborative team player who supports a standardized and scalable workflow
- Continuous improvement mindset with a focus on efficiency and execution
Why Join Us
- Fast-paced, growth-oriented environment with strong deal flow
- Ownership of your pipeline and direct impact on closings
- Opportunity to shape and improve internal processes
- High visibility across BD, underwriting, and closing teams
- Direct impact on company success and revenue generation
- Structured processes and clear expectations
- Competitive compensation with performance-based incentives
- Collaborative, team-oriented culture focused on execution and accountability