Administrative Assistant

Job Description

At BCS Systems, our success depends on our people, productivity, and procedures. An Administrative Account Coordinator is a supportive force driving each of these areas, and we’re currently seeking someone stellar to take the reins. The ideal professional for the role is a flexible problem solver with superb communication skills with a detail-oriented mindset. He/she should have prior experience thriving in an administrative capacity in an office environment. Multitasking and the unique ability to deftly handle the unexpected are essential qualities to bring to the position.

Objectives of this Role

• Serve as a contact for customers and the sales executives to facilitate customer needs and resolve issues
• Act as an additional point-of-contact for assigned accounts and delegate/manage tasks as necessary to appropriate internal departments
• Prioritize your tasks in a fast-paced team environment (managing frequent tight deadlines and multitasking, etc.)
• Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience
• Demonstrate strong customer orientation
• Utilize superior written communication skills in an email intensive environment

Daily and Monthly Responsibilities

• Gather and input data into databases and verify the accuracy of valuable company information
• Review date for errors or redundancies, make corrections and check input
• Research information needed for incomplete documents with minimal oversight
• Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes; and sorting and distributing incoming mail
• Assist with billing by preparing and sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing production orders and other internal documents as requested
• Update spreadsheets used by accounting, production, and field services as requested

Skills and Qualifications

• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Proficient in Microsoft Office, with the aptitude to learn new software and systems
• Solid interpersonal skills
• High school diploma or equivalent

Preferred Qualifications

• Previous success in office setting
• Experience managing budgets and expenses
• Experience developing internal processes and filing systems
• Comfortable handling confidential information
• Ability to adapt to changing situations in a calm and professional manner

Pay: $17.50 - $20.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person

Salary : $18 - $20