What are the responsibilities and job description for the Executive Assistant & Office Operations | Venture-Backed Start-up (San Francisco) position at BCL Search?
Our client, a high profile, venture-backed start-up, located in San Francisco, is looking for an EA/ Office Operations/ Catch-all to join their fast-growing team. You'll support the CEO/ Co-Founder and help to improve and build office operations. The successful candidate will be organized, collaborative and an excellent multitasker with exceptional follow-through. They will possess strong verbal and communication skills, be resourceful, flexible and professional. This is a fast-paced, high-ownership role.
RESPONSIBILITIES
- Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international)
- Maintain schedules and heavy calendars
- Prepare and submit expenses reports
- Screen and forward calls, provide information, take messages
- Prepare and manage correspondence, reports and documents
- Track meetings, contacts and projects
- Work with IT Provider to coordinate issues, needs, equipment ordering, etc.
- Assist with operation and process improvement
- Coordinate with Head of Talent for staff onboarding and offboarding process
- Provide internal and external meeting support preparation
- Coordinate with investors and board as needed and as directed to by CEO
- Weekly inventory, ordering and stocking of office supplies
- Handle the in and outgoing mail, as well as receiving packages and transmitting them promptly to the correct individual
- Assist with preparation of presentation materials
- Coordinate with a variety of external parties
- Plan team events, e.g., lunches, happy hours, etc.
- Ongoing ad hoc projects and assignments as requested
REQUIREMENTS
- 3-7 years of administrative and or operational experience in a VERY fast-paced environment
- High bar for quality and attention to detail
- Excellent at execution and owning outcomes
- Analytical and intellectually curious
- Thrive in ambiguity and move fast
- Experience working in a start-up or in tech highly preferred
- Ability to handle confidential materials and information in a discreet and professional manner
- Excellent communication skills – phone / email; exceptional organizational and multi-tasking skills
- True team player; proactive, motivated and “can do” attitude
- Ability to remain calm and composed during demanding periods
- Committed, mature and hard-working
- Proficient in Microsoft Office Suite, Google Suite and Slack
SALARY
$100-$125K (DOE) Benefits
HOURS
8:30/9am-5/5:30pm (DOE) Flexibility if needed
#IND1