Front Desk Coordinator

Job Summary

We are seeking a dynamic and organized Front Desk Administrator/Human Resources Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and employees, ensuring a welcoming and professional environment. You will also support a wide range of human resources functions, including talent acquisition, employee onboarding, benefits administration, and HRIS management. This position offers an exciting opportunity to contribute to organizational success through effective administrative support and HR coordination. Your proactive attitude and excellent communication skills will help foster a positive workplace culture and streamline daily operations.

Duties

• Greet visitors, answer inquiries, and direct them appropriately to ensure a positive first impression.
• Manage front desk operations including phone calls, mail distribution, and scheduling appointments with efficiency and professionalism.
• Assist with talent acquisition activities such as posting job openings, screening resumes, scheduling interviews, and coordinating candidate communications using ATS (Applicant Tracking System) tools like iCIMS or Workday.
• Support employee onboarding by preparing orientation materials, conducting new hire introductions, and ensuring completion of necessary documentation.
• Maintain accurate HR records through data entry in HRIS platforms such as SAP SuccessFactors, Oracle HCM, or UltiPro; ensure data collection is complete and up-to-date.
• Assist with benefits administration tasks including enrollment processes, benefits inquiries, and supporting compliance with FMLA (Family and Medical Leave Act) and OSHA (Occupational Safety and Health Administration) regulations.
• Support employee relations initiatives by coordinating training & development programs, performance management processes, and conflict management efforts.

Qualifications

• Proven administrative experience with excellent organizational skills and attention to detail.
• Strong communication skills with the ability to interact professionally with diverse audiences.
• Familiarity with human resources management systems such as Workday, ADP, Paychex, or Kronos is highly desirable.
• Knowledge of employment & labor law principles including FMLA, workers' compensation, affirmative action planning, and OSHA standards.
• Experience in talent acquisition strategies including recruiting via social media management platforms and HR sourcing techniques.
• Ability to handle confidential information discreetly while managing multiple priorities efficiently.
• Demonstrated project management skills with the ability to coordinate training & development initiatives or organizational design projects effectively. Join us in creating a vibrant workplace where your organizational talents support our team’s growth! This paid position offers valuable experience in human resources administration within a fast-paced environment committed to excellence in employee engagement and operational efficiency.