What are the responsibilities and job description for the Invoicing Coordinator position at BBP Sales, LLC?
About BBP:
BBP is at the forefront of industrial automation, creating solutions that enable our customers to excel in their fields. We believe in fostering an environment that encourages growth, teamwork, and innovation. We are currently seeking a motivated, detail-oriented Invoicing Coordinator to join our team in Pelham, AL.
Job Summary:
The Invoicing Coordinator is responsible for ensuring accurate and timely preparation and processing of customer invoices. This role plays a crucial part in the company’s revenue cycle by managing the invoicing process, resolving discrepancies, and ensuring adherence to established invoicing procedures. The Invoicing Coordinator will work closely with the accounting and sales teams to streamline the invoicing process and address any billing concerns.
Responsibilities and Duties
- Invoice Preparation: Generate, review, and process customer invoices, ensuring accuracy and completeness.
- Invoice Discrepancies: Investigate and resolve any billing discrepancies by communicating with internal teams (sales, customer service, accounting) and external customers.
- Data Entry: Accurately enter billing information into the company’s accounting or invoicing system.
- Customer Communication: Communicate with customers to provide invoice details, respond to inquiries, and follow up on outstanding payments as needed.
- Records Maintenance: Maintain organized records of invoices, payments, and related correspondence for auditing purposes.
- Reconciliation: Assist with the reconciliation of customer accounts and support the monthly closing process.
- Reporting: Prepare invoicing reports and summaries for management review.
- Process Improvement: Identify opportunities to enhance invoicing efficiency and suggest process improvements.
- Collaboration: Work closely with other departments to ensure smooth invoicing workflows and address any potential issues.
Qualifications
- Associate’s degree in Accounting, Finance, Business, or a related field (preferred)
- 2 years of experience in invoicing, billing, or a similar role in an office environment
- Proficient in accounting software and Microsoft Office Suite, especially Excel
- Strong attention to detail and ability to spot numerical discrepancies.
- Excellent verbal and written communication skills to liaise effectively with customers and team members.
- Ability to resolve billing discrepancies and conflicts efficiently.
- Exceptional organizational and time-management skills to handle multiple invoices and deadlines.
Benefits
- Medical Insurance
- Dental Insurance
- Vision insurance
- Life insurance
- Health savings account
- Flexible savings account
- Paid Time Off
- 401K program
BBP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.