Procurement Manager

About BayWa r.e.

BayWa r.e. Solar Systems LLC (BayWa r.e.) is a solar supply partner providing panels, racking, inverters, energy storage, and eBOS components to local, independent solar installers. We deliver a differentiated experience for customers and vendor partners through expert logistics and innovative solutions.

Our mission is to be the preferred solar and energy storage partner, and our vision is to drive stable, long-term adoption of renewable energy. We offer best-in-class products, dedicated support, and services that help installation companies work smarter and grow faster. Here, people come first — their ideas, collaboration, and commitment power our mission.

Want to get to know us better? Check out our e-magazine, Solar Review.

COMPENSATION AND BENEFITS: 

We strive to offer progressive benefits to our employees. We believe that our employees and our culture are the foundation of the work that we do. 

• The salary for this position is $75k - $85k per year.  Actual compensation on this range varies based on a variety of non-discriminatory factors, including location, job level, prior experience, and skill set.
• 401k with up to 5% Employer match 
• Health Premium covered at 100% for individuals (for select plans) 
• Dental, Vision, Accident, Critical Illness, Group & Voluntary Life Insurance and AD&D 
• Unlimited PTO 
• 100% Paid family leave up to 12 weeks

JOB PURPOSE: 

The Procurement Manager leads vendor-specific purchasing strategies that support BayWa’s revenue goals and solar distribution model. This role aligns sales demand, vendor supply capabilities, and our go-to-market product strategy to ensure the right solar products are available at the right time. 

Acting as BayWa’s primary point of contact with vendors, the Procurement Manager oversees purchase planning, PO creation and maintenance, delivery coordination, and escalation management. 

The role manages the full procurement lifecycle—from forecasting and order placement through final receipt—while partnering closely with Sales, Branch Management, Warehousing & Logistics, Product Strategy, and Business Operations to maintain healthy inventory levels and ensure smooth procurement operations. This position reports to the Director of Procurement. 

KEY ACCOUNTABILITIES:  

• Purchasing Plan Development and Management (50%) 

• Vendor Relationship Management (30%) 

• Functional Collaboration (20%)  

PRIMARY DUTIES AND RESPONSIBILITIES: 

Purchasing Plan Development and Management (50%) 

• Review and integrate demand plans from Sales and Branch Management Teams into vendor-specific purchasing plans for each item and stocking location. 

• Reconcile purchasing plans with product strategy and vendor fulfillment timelines and allocation constraints. 

• Place purchase orders with each vendor specifying location, item, quantity, price, and fulfillment timelines.    

• Monitor totality of current inventory and open purchase orders to ensure that sales targets, and revenue goals are fully supported by appropriate inventory levels and inventory expenses are aligned with operating capital budgets.  

• Ensure execution of purchasing plans by reviewing, confirming, and getting regular updates from vendors regarding status of allocated production capacities and open orders. 

• Maintain accurate purchase order information in internal data systems regarding pricing, fulfillment timelines, and delivery expectations in compliance with the Procurement Team’s policies, procedures, and processes. 

• Coordinate the evaluation of spot-buy opportunities with Sales, Product Strategy, and Branch Management teams. 

Vendor Relationship Management (30%) 

• Lead regular coordinating meetings with each vendor to review open orders, changes in product availability, updates to expected fulfillment timelines, and review open escalations and issues. 

• Secure vendor production allocation within delivery timelines that match required demand and go-to-market strategy. 

• Ensure smooth onboarding of new vendors and items by creating initial supply plans, establishing and strengthening relationships with counterparties within the vendors’ organization. 

• Become an expert in each vendor’s line card, the vendor’s role in BayWa’s market strategy, and larger product categories services by roster of vendors.  

• Participate in monthly and quarter business reviews with each vendor by providing data on vendor performance. 

Functional Collaboration (20%) 

• Collaborate in the review of unified demand and purchasing plans as an integral participant in sales and operations planning and actioning activities in the areas of: 

• Maintaining inventory health through modification of purchasing plan. 

• Rebalancing existing inventory through transfer of items to best align location-specific inventory levels with dynamic demand plans. 

• Aligning updated customer demand signals with inventory and purchasing plans. 

• Participate in the improvement, standardizations, and enhancement of procurement related processes, policies, and processes, data systems, and workflows. 

• Serve as a resource for vendor, product category, item, and procurement expertise to BayWa colleagues. 

• Keep Branch Management and Sales teams informed on vendor and item-specific developments including updates to product roadmaps, product availability, pricing, lead times, logistics constraints, etc. 

• Other Duties as Assigned 

QUALIFICATION REQUIREMENTS:  

• Highly organized and self-directed. 

• Able to build relationships at all levels of the organization. 

• Exceptional interpersonal, oral, presentation and written communication skills. 

• Excellent project management skills. 

• Exceptional multi-tasking, planning, and attention to detail. 

• Ability to work in a fast-paced and dynamic professional environment. 

• Strong problem-solving and decision-making skills. 

• Demonstrated strong performance in analytical, innovative, and critical thinking, strategy, and collaboration. 

• Solar experience preferred. 

EDUCATION and/or EXPERIENCE REQUIREMENTS: 

• Minimum 3 years of experience in Procurement related responsibilities, inventory management, and ERP systems. 

• Experience with product data, data management, databases, and related technology. 

• Proficient with NetSuite, Microsoft Office Suite, and related software. 

PHYSICAL REQUIREMENTS: 

While performing the duties of this job, the employee is: 
 

• Regularly required to sit, talk, use repetitive motion, type, and hear. 

• Frequently required to stand, walk, use hands and fingers to handle and feel, and reach with hands and arms. 
   

• Occasionally required to bend, kneel, crouch, climb stairs, and reach overhead. 
   

ADA Disclaimer:  In developing this job description care was taken to include all competencies needed to successfully perform in this position.  However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation.  All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis. 

Salary : $75,000 - $85,000