Executive Administrative Assistant

BAYSIDE PURPOSE

To Reach people for Christ, Raise them to become followers of Christ, and Release them into their God-given purpose.

POSITION PURPOSE

The Executive Administrative Assistant to the Executive Director provides high-level administrative, organizational, and operational support. This role helps ensure the ministry operates with excellence, intentionality, and a high level of care while supporting the vision, priorities, relationships, events, and projects.

WORK SCHEDULE: Full-time, 40 hours

Primary Responsibilities

Executive Support

• Provide proactive administrative support to the Executive Director
• Coordinate calendars, meetings, appointments, and ministry priorities.
• Prepare meeting agendas, notes, follow-up items, and action plans.
• Anticipate needs and proactively communicate important deadlines, decisions, and next steps.
• Handle sensitive and confidential information with discretion and integrity.
  
  
  

Ministry Operations

• Coordinate the administrative systems and processes that support ministry initiatives.
• Maintain project timelines, task lists, and ministry priorities using digital/ AI organizational tools.
• Help coordinate ministry events, gatherings, meetings, and special projects from planning through execution.
• Assist with preparation of ministry communications, reports, presentations, resources, and leadership materials.
• Support the development and maintenance of resources
  
  
  

Relationship Support

• Help create a high-touch, intentional experience for ministry partners.
• Assist with partner communications, invitations, follow-up, appreciation, and special gatherings.
  
  
  

Project & Event Coordination

• Coordinate logistics for meetings, gatherings, conferences, and special events.
• Work with internal teams and external partners to ensure details are communicated and executed well.
• Track deadlines, responsibilities, and deliverables across multiple projects.
• Assist with venue logistics, food and beverage coordination, guest communication, materials, and event-day details.
• Provide follow-through after events to ensure action items are completed.
  
  
  

Qualifications & Skills

• Demonstrated experience providing executive-level administrative support.
• Strong organizational and project-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to anticipate needs, take initiative, and work independently.
• Strong attention to detail and follow-through.
• Ability to handle confidential information with wisdom and discretion.
• Proficiency with Google Workspace, Monday.com, Ramp, and other administrative technology is preferred.
• Strong interpersonal skills and the ability to build positive relationships with staff, ministry leaders, and members.
• Ability to work in a fast-paced, ministry-focused environment while maintaining a calm, flexible, and solutions-oriented approach.
• A heart for serving people and advancing the mission and vision of Bayside Community Church.
  
  
  

CULTURE & CHARACTER

• Lives and serves in alignment with Bayside Community Church's values and mission.
• Demonstrates spiritual maturity, integrity, humility, and a servant's heart.
• Brings a positive, life-giving, excellence-driven approach to ministry.
• Protects the trust and confidence of leadership and the ministry team.
  
  
  

General Information

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of employees. Bayside Leadership reserves the right to revise the position, its job functions, minimum qualifications and other aspects of the position in any way at any time.

Applicants must be authorized to work in the United States without needing current or future employer-sponsored visa support.