What are the responsibilities and job description for the Executive Admin position at BayOne Solutions?
Job Details
Description
- This position focuses on providing daily administrative assistance to the senior leadership team, while also supporting employee experience initiatives and on-site coordination.
- The ideal candidate is highly organized, collaborative, detail-oriented, and proactive, with strong communication and problem-solving skills and the ability to work independently in a fast-paced, dynamic environment.
Role and Responsibilities
- Provide comprehensive administrative support to the senior leadership team, including calendar management, scheduling conflicts, logistics, and prioritize internal and external meeting requests across multiple time zones.
- Arrange and support executive business travel, including booking flights, lodging, transportation, itinerary management, expense report, and submission.
- Handle sensitive and confidential information with the highest level of discretion and professionalism.
- Serve as a trusted administrative partner to leadership, anticipating needs and providing proactive solutions.
- Support facility management needs, including ordering office supplies, coordinating shipping, and receiving, assisting visitor registration and onsite logistics.
- Support ad hoc administrative tasks and onsite activities, such as employee experience events and All Hands meetings.
- Serve as a point of contact for office-related requests and inquiries.
Requirements
- 5 years of prior experience as an Executive Administrator, Executive Assistant, or similar administrative role supporting senior leadership team.
- Strong organizational, time management, and multitasking skills.
- Strong problem-solving skills and attention to details.
- Professional demeanour and demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
- Excellent written and verbal communication skills.
- Ability to work independently, anticipate needs, and thrive in a fast-paced environment.
- Strong proficiency with standard office tools (calendar systems, email, travel booking tools, and expense reporting systems).
- Experience supporting multiple leaders simultaneously is a plus.
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Salary : $45 - $50