What are the responsibilities and job description for the Financial Aid Specialist position at Bay de Noc Community College?
Position Details
Position Information
Position Title Financial Aid Specialist Pay Grade Level G-16 FLSA Non-Exempt Benefits
Health, dental, vision, life, short-term and long-term disability insurance, flexible spending and dependent care accounts, health savings accounts, Michigan Public School Employees Retirement Systems, TIAA 403(b), generous sick and vacation time, paid holidays, modified summer schedule, YMCA membership, Wellness Program, tuition reimbursement and professional development support.
Department Financial Aid Campus Location Escanaba Min Salary $21.83 Max Salary $25.68 FTE
1.0
Summary
Full-time/Part-time Full-Time Position Type Staff Job Summary/Basic Function
The Financial Aid Specialist is responsible for coordinating and managing State of Michigan financial aid programs, ensuring compliance with awarding, reporting, and reconciliation requirements. This role involves monitoring student eligibility, advising on academic standards, and maintaining accurate records. The specialist also oversees scholarship processes, including application review, outreach, and communication with students and the Foundation Office. Additional duties include developing financial aid publications, assisting with student communications, and supporting office-wide campaigns. The position requires a strong understanding of federal and state regulations, confidentiality, and the ability to respond effectively in high-pressure situations. The specialist contributes to the overall success of the Financial Aid Office and participates in college committees as needed.
Minimum Qualifications
Reports to the Director of Financial Aid
Work Environment
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate, but may be loud in areas of equipment operation.
The above statements are intended to describe the general nature and level of work being performed by personnel assigned into this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Job related functions may be performed with or without accommodations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Travel requirement
Job Duties
Job Duty
State of Michigan Aid Programs
Scholarships
General Financial Aid Responsibilities
Other duties as assigned
Department Information
Contact(s)
Beth Berube, Director of Human Resources
Shena Meffer, Human Resources Specialist
Contact Phone/Extension 906-217-4016 Contact Email hr@baycollege.edu Contact Fax 906-217-1625
Posting Detail Information
Posting Number S259P Posting Date 09/23/2025 Close Date Open Until Filled Yes Special Instructions to Applicants Quick Link for Internal Postings https://careers.baycollege.edu/postings/2615
Documents Needed to Apply
Required Documents
Required fields are indicated with an asterisk (*).
Position Information
Position Title Financial Aid Specialist Pay Grade Level G-16 FLSA Non-Exempt Benefits
Health, dental, vision, life, short-term and long-term disability insurance, flexible spending and dependent care accounts, health savings accounts, Michigan Public School Employees Retirement Systems, TIAA 403(b), generous sick and vacation time, paid holidays, modified summer schedule, YMCA membership, Wellness Program, tuition reimbursement and professional development support.
Department Financial Aid Campus Location Escanaba Min Salary $21.83 Max Salary $25.68 FTE
1.0
Summary
Full-time/Part-time Full-Time Position Type Staff Job Summary/Basic Function
The Financial Aid Specialist is responsible for coordinating and managing State of Michigan financial aid programs, ensuring compliance with awarding, reporting, and reconciliation requirements. This role involves monitoring student eligibility, advising on academic standards, and maintaining accurate records. The specialist also oversees scholarship processes, including application review, outreach, and communication with students and the Foundation Office. Additional duties include developing financial aid publications, assisting with student communications, and supporting office-wide campaigns. The position requires a strong understanding of federal and state regulations, confidentiality, and the ability to respond effectively in high-pressure situations. The specialist contributes to the overall success of the Financial Aid Office and participates in college committees as needed.
Minimum Qualifications
- Associate degree required in related field
- A minimum of three years of increasingly responsible experience in an office work environment
- Demonstrate ethical conduct and high level of integrity in all aspects of the work environment
- Exceptional customer service skills and the ability to maintain an excellent working relationship with internal and external customers
- Excellent oral and written communication skills, as well as good listening skills
- Demonstrate a positive attitude, maturity, initiative and integrity with a professional image contributing to the success of the College
- Accept responsibility for professional growth
- Ability to identify needed action without continual direction
- Organize, plan, and implement a variety of tasks simultaneously, with multiple interruptions and distractions
- Excellent organization skills and ability to work under pressure
- Knowledge of, and ability to work within, continuous improvement systems
- Ability to apply problem solving and critical thinking skills
- Bachelor’s degree
- Three to five years experience in an financial aid office
- PowerFAIDS or Ellucian Colleague experience
Reports to the Director of Financial Aid
Work Environment
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate, but may be loud in areas of equipment operation.
The above statements are intended to describe the general nature and level of work being performed by personnel assigned into this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Job related functions may be performed with or without accommodations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Travel requirement
Job Duties
Job Duty
State of Michigan Aid Programs
- Coordinate awarding and reporting requirements for State of Michigan financial aid programs
- Monitors students for State of Michigan programs providing outreach to students about potential eligibility
- Gather required documentation based on State regulations
- Advise students on required academic standards to maintain eligibility
- Monitor ongoing student eligibility requirements for state financial aid programs to ensure only eligible students are awarded and paid
- Complete the reconciliation and reimbursement processes for state financial aid programs
- Responsible for reporting requirements in the MiSSG system for state financial aid programs
- Assist the Director in the preparation of audit requirements related to the state financial aid programs
Scholarships
- Coordinates scholarship application submissions by reviewing and ranking both applications and recommendations
- Conduct monthly outreach to students about scholarship opportunities
- Collect submitted thank you notes and compile submissions for the Foundation Office
- Conduct outreach campaigns for students who are missing information when accepting their scholarship award
General Financial Aid Responsibilities
- Develop and update publications related to financial aid, such as marketing materials and web site
- Assist with student communication such as emails, voicemail, and walk in student traffic
- Assist with communication campaigns conducted by the Financial Aid Office
- Monitor Financial Aid website for updates
- Provides individual assistance to students troubleshooting individual’s needs and providing details on available financial aid programs
- Maintain knowledge of regulations for both federal and state financial aid programs
- Maintain a high level of confidentiality
- Ability to respond in a prompt and rational manner in stressful situations
- Serve on College committees as needed
- Contributes to the overall success of the Financial Aid Office by preforming other duties as assigned by the Director of Financial Aid
Other duties as assigned
Department Information
Contact(s)
Beth Berube, Director of Human Resources
Shena Meffer, Human Resources Specialist
Contact Phone/Extension 906-217-4016 Contact Email hr@baycollege.edu Contact Fax 906-217-1625
Posting Detail Information
Posting Number S259P Posting Date 09/23/2025 Close Date Open Until Filled Yes Special Instructions to Applicants Quick Link for Internal Postings https://careers.baycollege.edu/postings/2615
Documents Needed to Apply
Required Documents
- Resume
- Cover Letter
- Letter of Reference 3
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
- * What is the highest level of education attained?
- GED
- High School Diploma
- Associates Degree
- Bachelors Degree
- Masters Degree
- PHD
- * How many years of experience do you have working in an office environment?
- 1-2
- 3-5
- 6-8
- More than 10
- * How proficient would you rank your technology skills with various computer software applications and database management?
- Not proficient
- Somewhat proficient
- Proficient
- Very proficient
Salary : $22 - $26
