Regional Operations Coordinator

Title:               Regional Operations Coordinator (IL)               

Reports to:      Business Analyst

Duties and Responsibilities:

·      Run biweekly and monthly reports and distribute to sales team to maintain quote status.

·      Assist sales team with administrative support including but not limited to the setup of new customers, purchase order and change order requests and other customer communication as requested.

·      Maintain and update jobs as requested by sales and operations team.

·      Maintain and update employee records in NexGen, including certifications, apprenticeship slips, and employment status.

·      Track, monitor, and communicate problems, inconsistencies, etc. with data and processes.

·      Process weekly, monthly, and quarterly reports as directed.

·      Support meetings and training sessions to improve operational efficiency within each branch.

·      Provide administrative support for refinery operations in Illinois, ensuring smooth execution of projects.

• Assist in Turn Around event setup, ensuring accurate allocation of labor and equipment.
• Audit daily on-site labor allocations and reconcile with payroll entries for weekly billing during Turn Around events.
• Audit daily equipment allocations to ensure proper monthly billing during Turn Around events.
• Perform other functions and duties as assigned.

Qualifications & Skills:

·      Strong written and oral communication skills

·      Proficient problem-solving skills

·      Detail-oriented and organized

·      Excellent multitasking skills with the ability to work under pressure with minimal supervision

·      Competent with Windows and Microsoft