Bookkeeper - Accounts Receivable/Office Professional

Bay-Arenac ISD Position Description

JOB TITLE: Bookkeeper - Accounts Receivable/Office Professional

DEPARTMENT: Business Office

REPORTS TO: Director, Finance

PREPARED BY: Julie Williams-Muz DATE: 10/17/2025 FTE: 1.0

APPROVED BY: Becky Smith DATE: 10/17/2025

SUMMARY

To assure the smooth, timely, efficient and accurate operation of the finance office so that the office’s maximum positive impact on the educational system can be realized as an effective part of the educational process. Prepares and processes all account receivable transactions and related responsibilities for the BAISD. Responsible for establishing and maintaining accounting records and procedures to ensure the efficient operation of accounting functions. Prepare and maintain all supporting documents and distribute reports as directed.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

Accounts Receivable

· To assist in maintaining the overall operation of the Accounting department.

· Maintain accurate revenue accounts and associated balance sheet accounts, coordination of entering, batching, posting, and reconciling accounts.

· Prepare all necessary entries to record general ledger activity for all funds on a monthly basis including, bank transfers, interest income, and maintenance fees per bank statements.

· Responsible for proper account coding.

· Train departmental users to properly use the system in place at BAISD.

· Prepare reports and related projects as assigned.

· Assist with monthly and year-end close out procedures and records.

· Systematically verify and audit accounts for completeness and accuracy according to established controls.

· Assist the District’s auditors during audits providing information as requested.

· Perform all follow-up of questions/tasks, ensuring appropriate resolution.

· Perform functions of payables, benefits, and payroll personnel as needed to ensure compliance with internal controls and back-up support.

· Implement appropriate technology to increase efficiency and effectiveness in accomplishing job tasks/goals.

· District banking and recording of cash receipts.

· Coordinates district invoicing, maintains provider file of paid/unpaid invoices, and invoices out applicable invoices.

· Records and reconciles annual property tax.

• Contribute to a positive, respectful, and collaborative team culture by communicating effectively, supporting colleagues, and demonstrating professionalism in all interactions.

· Team collaboration and knowledge sharing.

· Positive two-way communication.

· Responsible for maintaining confidentiality in all aspects of work.

· Responsible for following the Michigan Public School Record and Retention manual.

· Responsible for maintaining sufficient documentation of work by utilizing an efficient and effective storage method.

· Be present in buildings with regular and continued attendance and punctuality.

· Follow all Board Polices, Staff Handbook and Administrative Guidelines.

Office Professional

• Manages/maintains office area to include ordering supplies, orderly filing of records, adheres to general office housekeeping practices and completes minor office equipment maintenance.

· Distributes incoming and coordinates outgoing inter-school and U.S. mail.

· Process any purchase orders and place any orders for the department.

· Handle telephone calls in a polite and informative manner.

· Assist Director with meeting set-up and calendar management.

· Assists other staff and departments where appropriate.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High School Graduate or equivalent with three (3) years qualifying experience.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before vendors, administrators and staff in an efficient, professional, courteous and cooperative manner. Ability to express ideas clearly and concisely, in writing and verbally.

MATHEMATICAL SKILLS:

Ability to make accurate mathematical calculations. Ability to maintain moderately complex and automated accounting records in an orderly and accurate manner.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to generate specialized computer reports and schedules with minimum direction.

OTHER SKILLS and ABILITIES:

Knowledge of accounts receivable and invoicing systems. Strong analytical, interpersonal, and computer skills. Ability to operate computer hardware and to work with software applications. Ability to work accurately and quickly under operational deadlines. Ability to perform duties with awareness of all district requirements and Board of Education policies in a conscientious, persistent, resourceful, productive and active manner.

CERTIFICATES, LICENSES, REGISTRATIONS:

Valid Driver’s License is required.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear and operate a computer. The employee is occasionally required to stand; walk; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds, such as payroll reports. Specific vision abilities required by this job include close vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Position demands meeting deadlines with severe time constraints.

Policy Against Discrimination and Retaliation (Title II, Title VI, Title VII, Title IX, Section 504)

The District Board of Education complies with all federal, state and local statutes and laws prohibiting discrimination and retaliation and expressly prohibits unlawful discrimination or unlawful retaliation in any form. Specifically, Bay-Arenac ISD provides equal employment opportunity and treatment regardless of race, religion, color, gender, age, national origin, disability, height, weight, or any other orientation status protected by federal, state or local law.

Grievance Procedure: If any person believes the Bay-Arenac ISD or any part of the school organization is in some way discriminating on the basis of race, religion, color, sex, age, national origin, handicap or disability, height, weight, marital status or any other status protected by federal, state or local law, in providing instructional opportunities, job placement assistance, employment practices, policies governing student conduct and attendance, or in any other services provided by the Bay-Arenac ISD, he/she may bring forward a complaint which shall be referred to as a grievance, to the Bay-Arenac ISD Civil Rights Coordinator at the following address: Becky Smith, Director of Human Resources, Civil Rights Coordinator, Bay-Arenac ISD, 4228 Two Mile Road, Bay City, MI 48706, 989-667-3201.

Job Type: Full-time

Pay: $18.75 - $27.24 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $19 - $27