What are the responsibilities and job description for the Administrative Assistant position at Bay Area Youth Services?
The Administrative Assistant facilitates the efficient operation of the assigned office by performing a variety of clerical and administrative tasks related to organization and communication. Supports managers and employees through a variety of tasks related to organization and communication. Familiar with a variety of the field's concepts, practices, and procedures.
**This position is part-time, Monday-Friday from 8am-12pm
We are looking for an Administrative Assistant who must have:- High School Diploma or G.E.D
- Two years’ experience in a general clerical office setting
- Must have valid driver’s license, ability to use personal vehicle for work purposes, and appropriate vehicle insurance.
Job Duties and Responsibilities:
- Produces and distribute correspondence memos, letters, faxes, and forms
- Assists in the preparation of regularly scheduled reports
- Orders office supplies
- Serves as office contact for all equipment, including fax/copy machine. Report meter readings to equipment contractor and Finance Department/Accounts Payable as requested.
- Prepares new case files when received, including labels
- Files closed case files alphabetically in specified areas, file cabinets and labeled storage boxes monthly/annually.
- Maintains supplies of forms and BAYS group and class staff and clients.
- Responsible for confidential and time sensitive material
- Maintains and update office schedule and calendar of classes, meeting and events when assigned, utilizing Outlook calendars, email reminders
- Performs all other related duties as assigned.
Job Essentials:
- Welcomes and directs visitors and clients
- Answers and transfers phone calls when necessary
- Maintains Confidential databases and records of all active and closed cases by entering new referrals, updating case details, changes in contact information, including termination information, as needed.
- Responds to and resolves administrative inquiries and questions
- Serves as the on-site Safety Representative
BAYS is a drug-free workplace. We prohibit the use, possession, or distribution of controlled substances on company premises or during work hours.
Salary : $18