What are the responsibilities and job description for the Office Assistant position at Baumgart Mechanical Inc.?
About Us
We’re a family-owned, second-generation company that’s been keeping homes and businesses comfortable for over 40 years. Our team proudly serves both residential and commercial customers with high-quality HVAC services. We’re currently looking for a friendly, detail-oriented Office Assistant who’s eager to learn and grow with us.
Position Summary
As our Office Assistant, you’ll play a key part in keeping our daily operations running smoothly. You’ll receive hands-on training with the goal of transitioning into an Office Manager role. This position is ideal for someone highly organized, with problem solving and time management skills.
- Work schedule 7:30am-4:30pm Monday-Thursday, 7:30am-11:30am Friday (Flexible working hours available)
- Entry-level rate starting at $18/hour with potential to increase to $20/hour after 90 days based on performance.
Responsibilities
- Perform general administrative tasks (filing, answering phones, etc.)
- Assist with ordering supplies
- Enter bills into QuickBooks
- Create and maintain bid folders/calendar for upcoming job bids
- Generate and send purchase orders
- Help maintain a clean and organized work environment
- Provide general administrative support to the office manager and project managers
- Other duties and responsibilities as assigned
Preferred Skills, Experience, & Knowledge
- High School Diploma or equivalent
- Basic Computer/Technology Skills – Microsoft Office Programs, Printers, etc.
- Ability to manage multiple tasks and priorities while being attentive to detail, accuracy and confidentiality
- Demonstrates the ability to stay calm and focused under pressure
- QuickBooks experience preferred but not required
- No experience required – must have willingness to learn and transition into Office Manager role (accounting, payroll, etc.)
Job Type: Full-time
Base Pay: From $18.00 per hour
Expected hours: 32 – 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $18 - $20