HR Coordinator - Employee Experience

POSITION SUMMARY

The HR Coordinator – Employee Experience supports employee engagement, communications, recruiting, onboarding, training, compensation activities, and HR programs. This role coordinates activities and logistics, maintains schedules and communications, and helps create a positive and organized employee experience.

The Coordinator is expected to take ownership of assigned responsibilities, anticipate needs, communicate proactively, and collaborate effectively across departments.

ESSENTIAL JOB FUNCTIONS

Employee Engagement & Communications

• Coordinate employee engagement, recognition, appreciation, and company events.
• Manage event logistics including scheduling, vendors, materials, communications, setup, budgets, and follow-up.
• Draft employee announcements, newsletters, event promotions, and other HR communications.
• Create employee-facing materials and maintain HR SharePoint content.
• Support employee surveys, focus groups, and engagement initiatives.
• Gather employee feedback and identify opportunities to improve employee programs and communications.

Recruiting & Onboarding

• Coordinate candidate communications, interview scheduling, and recruiting logistics.
• Organize new hire orientation, materials, schedules, and welcome activities.
• Partner with hiring managers and HR to provide an organized onboarding experience.
• Maintain recruiting and onboarding trackers and follow up on required activities.

Training & Development

• Coordinate safety, compliance, technical, leadership, and employee development training.
• Manage training schedules, registrations, instructors, facilities, materials, attendance, and communications.
• Coordinate the Employee Skills Matrix program with department leaders and subject matter experts.
• Monitor training requirements and follow up on outstanding activities.
• Partner with HR Operations & Compliance to maintain training, certification, and competency records in UKG Learn and other applicable systems.

Compensation Support

• Support salary reviews, compensation analysis, and annual merit planning.
• Maintain compensation trackers, job descriptions, and related documentation.
• Assist HR leadership with compensation-related activities while maintaining accuracy and confidentiality.

Employee & Department Support

• Serve as a point of contact for employee questions and direct employees to the appropriate HR resource.
• Support HR meetings, employee programs, customer visits, company events, and special projects.
• Coordinate meeting rooms, refreshments, supplies, and other logistical needs.
• Support Bistro activities and collaborate with Facilities, Security, and other departments as needed.
• Provide backup HR administrative support as needed.

Program Coordination

• Manage assigned programs and recurring activities from planning through completion.
• Maintain calendars, timelines, checklists, budgets, and project plans.
• Communicate progress, deadlines, challenges, and decisions needed.
• Anticipate needs, identify potential issues, and recommend solutions.
• Develop templates, procedures, and tools that improve consistency and efficiency.

ESSENTIAL SKILLS & EXPERIENCE

• Minimum two years of HR, administrative, program coordination, communications, or related experience.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong organizational, time-management, communication, and attention-to-detail skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong interpersonal and customer-service skills.
• Demonstrated initiative, accountability, creativity, and follow-through.
• Ability to work independently while recognizing when guidance or approval is needed.
• Professionalism, discretion, and ability to maintain confidentiality.
• Ability to learn and effectively use HR and communication technology.

PREFERRED EXPERIENCE

• Experience with employee engagement, recruiting, onboarding, training, compensation support, or event coordination.
• Familiarity with UKG, SharePoint, Canva, or similar platforms.
• Experience with AI-assisted communication and productivity tools.
• Familiarity with Gallup or similar employee engagement programs.
• Manufacturing or industrial environment experience.
• aPHR or related HR certification.

REPORTS TO THIS POSITION

This position has no direct reports.

PHYSICAL DEMANDS & WORK ENVIRONMENT

This position regularly requires sitting, standing, walking, communicating, and using standard office equipment. Occasional lifting or moving of materials up to 30 pounds may be required, with reasonable accommodation available as needed.

The employee may enter manufacturing areas where noise levels exceed normal office conditions and appropriate PPE is required.

Normal Schedule: 8:00 AM–5:00 PM, Monday through Friday, with flexibility as needed to support employee programs, training, events, and organizational activities.

GENERAL SIGN-OFF

The employee is expected to comply with company policies and demonstrate professionalism, accountability, sound judgment, and a commitment to supporting employees and the organization.