What are the responsibilities and job description for the Operations Coordinator position at Batschi Vocals LLC?
Job Title: Studio Operations Coordinator
Location: Batschi Vocals - 8 E Main St. American Fork, UT 84003
Pay: Starting at $22/hr (DOE)
Hours: M - F 1:00 - 5:00pm (20 hrs/per week)
Increase of hours possible with studio growth
Training: Comprehensive onboarding and job training will occur during your first week (Aug 17-21), with ongoing coaching and support throughout your first semester. Your first week is intentionally scheduled during our semester break, giving you dedicated time to learn our systems and studio operations before students return.
Start Date: August 17, 2026
Employment Type: Part-Time, W2 Employee
About the Role
We're looking for an Operations Coordinator to become the organizational heartbeat of our studio.
While our instructors focus on teaching and our owner focuses on developing the business, you'll help ensure the day-to-day operations of the studio run smoothly. You'll often be the first person students and families interact with, creating a welcoming, professional experience while coordinating the countless details that keep our studio operating at a high level.
This is far more than a traditional front desk position. We're looking for someone who enjoys creating systems, staying organized, helping people, and taking ownership of their work.
What You'll Do
- Welcome students and families to the studio
- Answer phone calls and respond to emails
- Manage lesson scheduling and calendar updates
- Assist with student registration and onboarding
- Coordinate communication with students, families, and instructors
- Prepare, print, scan, organize, and file documents
- Help coordinate recitals, group classes, meetings, and studio events
- Maintain an organized, welcoming, and professional studio environment
- Track administrative projects and follow through to completion
- Assist with improving office systems and workflows as the studio grows
- Support the owner and instructors with a variety of operational needs
Who We're Looking For
We're looking for someone who notices what needs to be done and takes initiative without needing to be micromanaged. Individuals who enjoy keeping things organized, communicate proactively, and takes pride in helping an entire team succeed is exactly who we need. Success in this position will be measured by how smoothly the studio operates, and the experience our students, families and instructors have every day.
We're seeking someone who:
- Loves organization and attention to detail
- Is friendly, welcoming, and professional
- Enjoys helping people
- Communicates clearly in person, over the phone, and through email
- Can manage multiple priorities while staying organized
- Learns new technology and software quickly
- Is dependable, trustworthy, and self-motivated
- Takes ownership of their responsibilities
- Is excited to contribute to the continued growth of Batschi Vocals
Preferred Qualifications
- Previous administrative, office, customer service, or reception experience.
- Experience with Google Workspace, and scheduling software.
- Experience working in education, music, or customer-facing environments is a plus, but not required.
Growth Opportunity
This position begins as a part-time role (20 hours per week), with opportunities for increased hours, expanded responsibilities, and professional growth as Batschi Vocals continues to grow.
We are committed to developing our team members. The right person will have the opportunity to help shape our systems, improve workflows, and become an integral part of the studio's long-term success.
Why You'll Love Working Here
- Predictable weekday schedule
- Positive, supportive, and collaborative work environment
- Meaningful work that helps students and families thrive
- Opportunity to help shape the future of a growing local small business
- Increasing responsibility and career growth as the studio expands
- Work alongside a team that genuinely cares about students, education, and each other
Studio Culture
At Batschi Vocals, we believe singing is deeply connected to physical and mental wellbeing.
Our goal isn't to create famous singers - it's to help people become healthier, more confident, and more expressive through singing.
We're building something meaningful, and we're looking for someone who wants to be part of that journey. If you're someone who enjoys helping people, creating exceptional experiences, and making great organizations even better, we'd love to meet you.
About Batschi Vocals
Batschi Vocals is a premier vocal studio located in American Fork, Utah, offering both in-person and online lessons.
We specialize in helping vocalists of all ages and abilities build strong foundations in sight-reading, vocal health, and sustainable technique. While many studios focus heavily on performance or competition, our primary mission is different: we help everyday singers improve their physical and mental wellbeing through singing.
Since moving from a home studio into our brick-and-mortar location in 2025, Batschi Vocals has more than doubled enrollment. We are committed to thoughtful, long-term growth and to creating a place where both students and team members can build something meaningful together.
Pay: From $22.00 per hour
Work Location: In person