What are the responsibilities and job description for the ESL GRANT COMPLIANCE SPECIALIST PTE IV position at Bates Technical College?
SUMMARY
Job Summary ESL Grant Compliance Specialist, as a part of Workforce Education Services, oversees the monitoring and recordkeeping function of ESL Grant program and to develop, implement and monitor a system procedure to serve students in a manner that support State and Federal policies and guidelines. The ESL Grant Compliance Specialist, as a subject matter expert, works closely with local partners, Washington State Department of Social and Health Services, and State Board for Community and Technical Colleges.
ESSENTIAL FUNCTIONS & OTHER DUTIES
Essential Functions
- Identify and screen prospective students for ESL Grant eligibility, assist students with funding process, award in ctcLink, and troubleshoot issues related to funding.
- Reconcile ESL awards against expenditures in ctcLink monthly.
- Monitor and track ESL awards and students’ budgets to ensure ESL funding is leveraged and awards are processed and expended, develop corrective action plans as necessary.
- Develop and maintain relationships with each DSHS Community Service Office; maintain information regarding DSHS programs, resources and community services, provide information, referrals and forms.
- Actively recruit and collaborate with community organizations, disseminate marketing pamphlets, and flyers related to Workforce Education Services and the College.
- Facilitate new students’ orientation, intake financial aid forms. Provide an overview of program and the requirements for eligibility.
- Coordinate and organize individual student meetings to identify and assist in resolving a student barrier to success.
- Research, review and analyze data and reports to determine what changes or adjustments are needed to ensure compliance with ESL and federal policies and guidelines, and maintain the current policy and procedure manual.
- Develop and implement a process for conducting extensive student tracking. Monitor, document, and track students’ academic progress and program transition.
- Implement policies and procedures to meet/exceed performance objectives and ensure ESL grant compliance as assigned.
- Responsible for collection and recordkeeping of student data and files, periodically review and close files per schedule.
- Provide reports and recommendations, regarding ESL funds compliance, to WES Supervisor to ensure grant compliance.
- Work collaboratively with internal departments and staff to coordinate continuous improvement to ensure student transition, integration and success.
- Collaborate with outside partners to develop statewide data collection system to monitor and report the academic process, job readiness, and job development activities for students.
- Responsible for the accuracy and maintenance of information in hard copy and electronic file. Responsible for inquiries and resolving problems regarding ESL federal guidelines, and funding issues.
- Prepare briefings, planning and report documents, and make oral presentations. Perform other duties as needed.
- Participate in Workforce Education Services orientation, intake financial aid forms
- Accountable for keeping personal development up-to-date; adding to skills and knowledge through courses that may be available through the Bates Technical College courses, professional development committees, etc.
- Participate actively and collaboratively on committees for college as needed including but not limited to staff recruitment, college councils, etc.
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Additional activities, duties and responsibilities may change at any time with or without notice to meet college needs.
- This position has no supervisory responsibilities.
QUALIFICATIONS
Minimum Qualifications
- Associate’s Degree in education, public administration, business, or related field and a minimum of two (2) years of work experience providing effective customer service to dislocated adults, nontraditional, or low-income clients in a higher education, counseling, social service, or related field OR
- High school diploma/GED and four (4) years of experience in providing effective customer service to dislocated adults, nontraditional, or low-income clients in a higher education, counseling, social service, or related field
Allowable Substitution
If necessary, alternative combinations of education and experience may be evaluated by Human Resources for comparability.
Preferred Qualifications
- Experience and skill in data and records management
- Working experience in higher education
EQUAL OPPORTUNITY STATEMENT
BATES TECHNICAL COLLEGE reaffirms its policy of equal opportunity and does not discriminate on the basis of race, ethnicity, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, marital status, disability, or status as a disabled veteran or Vietnam era veteran in its programs and activities in accordance with college policy, and applicable federal and state statutes and regulations. Bates publications are available in alternate formats upon request by contacting the Disability Support Services Office at 253.680.7010. Inquiries regarding Bates' non-discriminatory policies, including Title IX and ADA, should be directed to: For student matters, the Dean of Student Services at 253.680.7105, Downtown Campus A211. For employee matters, the Executive Director of Human Resources at 253.680.7180, Downtown Campus A326.
Land AcknowledgementWe honor and recognize the Coast Salish people, specifically the Puyallup Tribe of Indians, on whose traditional territory and ancestral lands Bates Technical College campuses sit. They were forcibly relocated onto reservation lands in what is today Tacoma, Washington, in late 1854, after signing the Treaty of Medicine Creek with the United States. We acknowledge and thank the original stewards of this land.
This recruitment announcement does not reflect the entire job description and can be changed and/or modified without notice.
Available Benefits to Eligible Employees
As a higher education employee, you and your qualified family members are eligible for a wide range of benefits including medical, dental, life insurance, retirement, long-term disability, as well as other optional benefits.
Medical/Dental Plans
Medical Plans
Employees pay a portion of their medical care cost through payroll deduction. The employee premium is based on the choice of plan and coverage for eligible dependents.
Dental Plans
Bates provides dental coverage at no monthly premium cost to the employee. Benefit eligible employees have a choice of dental plans. Options include:
Vision PlansAs a higher education employee, you and your qualified family members are eligible for a wide range of benefits including medical, dental, life insurance, retirement, long-term disability, as well as other optional benefits.
Medical/Dental Plans
Medical Plans
Employees pay a portion of their medical care cost through payroll deduction. The employee premium is based on the choice of plan and coverage for eligible dependents.
Dental Plans
Bates provides dental coverage at no monthly premium cost to the employee. Benefit eligible employees have a choice of dental plans. Options include:
- Uniform Dental Plan - Preferred Provider Organization
- DeltaCare - Managed Care Plan
- Willamette Dental - Managed Care Plan
Bates provides vision coverage at no monthly premium cost to the employee. Benefit eligible employees have a choice of dental plans. Options include:
- Davis Vision by MetLife
- EyeMed
- MetLife Vision
Retirement Plans
Faculty and Exempt Positions
Faculty have to choose between either the State Board Retirement Plan (SBRP), also known as TIAA or Plan 3 of the Teachers Retirement System (TRS). to compare the two plans.
Exempt have to choose between either the SBRP or Plan 3 of the Public Employee Retirement System (PERS). to compare the two plans.
SBRP (TIAA) is a defined contribution plan with the following contribution rates:
- Employee Contribution: Under 35: 5% of gross salary; 35-49: 7.5% of gross salary; 50 & over: 10% of gross salary
- Employer Contribution: Under 35: 5% of gross salary; 35-49: 7.5% of gross salary; 50 & over: 10% of gross salary
TRS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates:
- Employee Contribution: Varies from 5% to 15%
- Employer Contribution: 9.53 of gross salary
PERS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates:
- Employee Contribution: Varies from 5% to 15%
- Employer Contribution: 9.03% of gross salary
Classified Positions
Classified employees have to choose between either the Plan 2 or Plan 3 of the Public Employee Retirement System (PERS). to compare the two plans.
PERS Plan 2 is a defined benefits plan with the following contribution rates:
- Employee Contribution: 6.36% of gross salary
- Employer Contribution: 9.53% of gross salary
- Employee Contribution: Varies from 5% to 15%
- Employer Contribution: 9.53% of gross salary
Employee and employer contributions to applicable retirement plans are mandatory. The amount of the deduction and contribution are dependent upon the retirement plan chosen and may vary by current contribution rates in effect.
Term Life Insurance
Bates provides $35,000 basic life insurance for death from any cause and $5,000 basic accidental death and dismemberment at no cost to the employee. Employees can enroll in additional low cost life insurance for themselves and dependents.
Long Term Disability Insurance (LTD)
Bates provides a basic LTD insurance plan at no cost to employees. The basic plan pays a maximum of
$240 per month after 90 days of total disability. The optional LTD plan pays 60% of the first $10,000 of monthly salary, reduced by any deductible income such as social security or retirement benefits.
Employee cost is dependent upon benefit waiting period chosen.
Other Optional Benefits
AFLAC
Flexible Spending Arrangement Dependent Care Assistance Program
Voluntary Employees' Beneficiary Association American Fidelity – Short-Term Disability
Fully Effective Employees – Employees Assistance Program Guaranteed Education Tuition
Leaves and Holidays
Vacation
Eligible exempt and classified employees accrue annual leave at rates determined by their employee status, ranging from 7 to 16 hours per month when eligible.
Sick Leave
Eligible classified, faculty, and exempt staff accrue sick leave monthly. Employees represented by a bargaining unit should refer to their negotiated agreement for sick leave rules and accrual rates.
Holidays
Bates observes the following holidays/non-work days:
Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, New Year's Eve Day, New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Juneteenth
Personal Leave/Family Leave
In addition to vacation and sick leave, eligible employees receive personal and family leave each fiscal year at rates determined by their employee status
Please Note: All information above is subject to change based on, but not limited to, employment status, legislative mandates, or College policy changes
Salary : $69,571 - $93,177