What are the responsibilities and job description for the EXECUTIVE SECRETARY TO PRESIDENT position at Batavia Downs Gaming?
Executive Secretary to President
DEPARTMENT: MANAGEMENT
SALARY GRADE: 6
SALARY RANGE: $82,400 – $97,850
FLSA STATUS: NON-EXEMPT
NUMBER OF POSITIONS: 1
LICENSE STATUS: NON-KEY & RACING
GENERAL STATEMENT OF DUTIES
Under the direction of the President & Chief Executive Officer, the Executive Secretary
to President performs all secretarial duties relative to the office of the President & Chief
Executive Officer and Secretary to the Board of Directors. Key responsibilities also
include providing secretarial and administrative support to the Chief Operating Officer,
Chief Financial Officer, Vice President- Administration, Vice President- Operations,
General Counsel, and Associate Counsel.
Essential Duties And Responsibilities
Strong knowledge of office administration and clerical procedures, as well as an
understanding of the organization. Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail. Excellent time management skills
with a proven ability to meet deadlines. Proficient in Microsoft Office Suite or similar
software with the ability to learn new or updated software.
Acceptable Training And Experience
A two (2) year degree from an accredited college or university and four (4) years of
related experience, or an equivalent combination of the foregoing experience and
training sufficient to indicate the ability to effectively perform the required duties of the
position.
Must be approved for and maintain a valid Video Lottery Gaming Non-Key Employee
license and racing license issued by the New York State Gaming Commission.
Physical Requirements
This job operates in a professional office environment. This role routinely uses standard
office equipment such as computers, phones, photocopiers, filing cabinets, and fax
machines. This is a largely sedentary role; however, some filing is required. This includes
tasks that may require the ability to lift or move up to 15 pounds at a time, move files,
open filing cabinets, and bend or stand as necessary. Effective communication is
required. Reasonable accommodations may be made to enable individuals with
Disabilities To Perform The Essential Functions Of The Position.
Click here to apply
DEPARTMENT: MANAGEMENT
SALARY GRADE: 6
SALARY RANGE: $82,400 – $97,850
FLSA STATUS: NON-EXEMPT
NUMBER OF POSITIONS: 1
LICENSE STATUS: NON-KEY & RACING
GENERAL STATEMENT OF DUTIES
Under the direction of the President & Chief Executive Officer, the Executive Secretary
to President performs all secretarial duties relative to the office of the President & Chief
Executive Officer and Secretary to the Board of Directors. Key responsibilities also
include providing secretarial and administrative support to the Chief Operating Officer,
Chief Financial Officer, Vice President- Administration, Vice President- Operations,
General Counsel, and Associate Counsel.
Essential Duties And Responsibilities
- Take dictation and transcribe all correspondence and reports directed by the President & Chief Executive Officer.
- Review all incoming calls and refer them to the President & Chief Executive Officer’s attention, or to other departments’ attention if applicable.
- Initiate routine correspondence for the President & Chief Executive Officer’s signature.
- Proofread all reports and materials prepared for the President & Chief Executive Officer’s signature prior to distribution.
- Perform all secretarial duties relative to the President & Chief Executive Officer and Secretary to the Board, including Board of Directors’ minutes and typing of communications.
- Perform clerical and administrative tasks including drafting letters, memos, reports, and other documents for all Senior Administration.
- Responsible for all annual licenses and completing required racing reports, including New York State Gaming Commission Simulcast Facility, Account Wagering License applications, and the facility’s required liquor license.
- Perform other related duties as assigned by the President & Chief Executive Officer.
Strong knowledge of office administration and clerical procedures, as well as an
understanding of the organization. Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail. Excellent time management skills
with a proven ability to meet deadlines. Proficient in Microsoft Office Suite or similar
software with the ability to learn new or updated software.
Acceptable Training And Experience
A two (2) year degree from an accredited college or university and four (4) years of
related experience, or an equivalent combination of the foregoing experience and
training sufficient to indicate the ability to effectively perform the required duties of the
position.
Must be approved for and maintain a valid Video Lottery Gaming Non-Key Employee
license and racing license issued by the New York State Gaming Commission.
Physical Requirements
This job operates in a professional office environment. This role routinely uses standard
office equipment such as computers, phones, photocopiers, filing cabinets, and fax
machines. This is a largely sedentary role; however, some filing is required. This includes
tasks that may require the ability to lift or move up to 15 pounds at a time, move files,
open filing cabinets, and bend or stand as necessary. Effective communication is
required. Reasonable accommodations may be made to enable individuals with
Disabilities To Perform The Essential Functions Of The Position.
Click here to apply
Salary : $82,400 - $97,850