Building and Grounds Office Manager

GENERAL STATEMENT OF DUTIES

Under the direction of the Assistant Director of Buildings & Grounds, the Building & Grounds Office Manager is responsible for the general supervision of the environmental services staff and services for all operations and functions located at Batavia Downs, including wagering, gaming, racing, food service, banquet and corporate areas.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Supervise and direct the environmental services employees.

2. Schedule environmental services employees as needed and plan daily duties accordingly.

3. Follow up on assigned duties to ensure that the premises are being maintained in an orderly and clean manner.

4. Responsible for the interview process, hiring, training and discipline of environmental services staff.

5. Review and complete timecards for environmental services staff for payroll using the corporation’s online time-tracking system on a bi-weekly basis.

6. Order cleaning supplies as required.

7. Maintain an accurate inventory of cleaning material and supplies.

8. Review environmental services operations on an on-going basis to attain greatest efficiencies and productivity.

9. Perform general administrative and clerical duties for the Director of Building & Grounds, including scheduling meetings and appointments, completing paperwork and purchase requisitions, filing, and typing memoranda and letters as required.

11. Maintain a master vacation leave schedule for all Building & Grounds employees.

12. Maintain a master schedule of all necessary inspections as required by NYS statute and the NYS Gaming Commission, state and local code requirements, and WROTBC to ensure that they are completed in a timely manner.

13. Perform other related duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND TRAINING

Ability to effectively communicate with people, both verbally and in writing. Strong supervisory and leadership skills and the ability to prioritize tasks and delegate when appropriate. A basic understanding of office procedures and practices including the operation of a personal computer.

ACCEPTABLE TRAINING AND EXPERIENCE

A high school diploma or GED, plus five (5) years of experience in office management or related field, or an equivalent combination of the foregoing experience and training sufficient to indicate the ability to effectively perform the required duties of the position.

Must maintain a valid driver’s license.

Must be approved for and maintain a valid Video Lottery Gaming Non-Key Employee license and racing license issued by the New York State Gaming Commission.

PHYSICAL REQUIREMENTS

This is a stationary role approximately 50% of the time. This position includes tasks that may require the ability to lift or move up to 50 pounds at a time. This position involves standing, bending and climbing as necessary to inspect areas of the buildings and grounds. Effective communication, both in person and over a radio, is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Pay: $61,800.00 - $81,370.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $61,800 - $81,370