What are the responsibilities and job description for the Sr. Project Accountant position at Bastian Solutions?
The Sr. Project Accounting Specialist position is fully responsible for performing job duties in the functional areas of accounting, customer service, and administrative support with primary focus on Project Accounting. This position reports directly to Business Support Team Lead.
Job Functions
- Serve as Project Controller on One Bastian Projects and successfully manage all accounting and administrative aspects thru to 100% completion.
- Issuing vendor purchase orders against appropriate project or order
- Preparing timely project term billings to optimize cash flow.
- Processing vendor invoices against appropriate order or project
- Effectively communicate with Project Managers (PM), Business Unit Managers, and/or Field Application Engineers regarding contract documents, change orders and other contract modifications
- Lead and active participant in PFR reviews
- Execute all changes identified during PFR review in timely matter.
- Problem solve Project Issues with assistance from others.
- Work with Bastian Tax Department to finalize taxability of all aspects of projects.
- Research project cost to complete to optimize earned revenue each month.
- Monitor billable utilization ratios, ensure timecards are entered appropriately on weekly basis.
- Maintain electronic files for all projects with appropriate documents including job cost tool, customer purchase order, vendor invoice(s), customer invoice(s), in accordance with standard procedures.
- Maintain a continuous line of proactive communication with customers’ account payable contacts to resolve past dues, clear any open issues.
- Work with Bastian Credit Specialist to reconcile variances that occur in the application of cash.
- Write off any uncollectible receivables as directed by Credit Specialist
- Communicate effectively with other Bastian business units.
- Provide year-end support of auditor requirements, which may include research.
- Provide training for new team members who will be working in sales and project management roles as to expectations/ requirements for forms and processes.
- Perform additional assignments as directed.
Travel Requirements
- Less than 10% overnight travel (Travel expenses paid by Bastian Solutions)
Preferred Skills and Required Qualifications
- Bachelor’s in Business, Finance or Accounting preferred.
- 6 years of Finance or Accounting, Administrative Support
- Experience with Microsoft ERP systems or similar
- Proficiency in Microsoft Excel
- Consistently displays honesty and professionalism in all interactions.
- Exhibits patience, respect, and attentiveness with customers, both internal and external. Maintains professional level of communication.
- Listens to others and communicates in an effective manner.
- Provide training for new team members who will be working in sales and project management roles as to expectations/requirement for forms and processes. Provides additional training to sales and project management team members as needed.
- Provides timely response to emails and phone calls from internal and external customers. Proactively communicates if unable to assist or response will be delayed.
- Work independently, take initiative, set priorities, and see projects thru to completion.
- Review project budgets received, work with team to identify potential issues and resolve prior to entry.
To learn more about us, click here -
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About Bastian Solutions
Bastian Solutions, a Toyota Advanced Logistics company, is an independent material handling and robotics system integrator providing automated solutions for distribution, manufacturing, and order fulfillment centers around the world. Our team specializes in consulting, system design, project management, maintenance, and installation, while sourcing the best equipment and automation technology. We take great pride in providing exceptional service and flexibility to our customers.
In addition to exciting work at a growing company, we offer the following benefits:
- Health, Dental, and Vision Insurance
- 401(k) Retirement Plan with a company match
- Vacation/Holiday Pay
- Tuition Reimbursement
- Flexible Work Schedules
- Volunteer Work
- Professional Associations, Conferences and Subscriptions
- Company Meetings & Events
Bastian Solutions does not work outside recruiting agencies. No solicitation phone calls please.
