What are the responsibilities and job description for the Accounts Payable Specialist position at Bassett Mechanical?
Bassett Mechanical is a 3rd generation family-owned company that provides custom-built industrial refrigeration, HVAC, plumbing, metal fabricating and preventative maintenance service solutions to customers throughout the United States and the world. It is not only a great place to grow and thrive in your career. It is a place to truly belong. As a member of the Bassett Mechanical Team, you'll enjoy a competitive compensation and benefits package and many professional growth opportunities. From the moment you're hired, to the day you retire, you're a part of our Bassett Mechanical Team.
Position Purpose
Ensure validity and authorization of accounts payable invoices. Process accounts payable invoices on a daily basis. Complete related reporting requirements according to schedule.
Position Responsibilities
Position Purpose
Ensure validity and authorization of accounts payable invoices. Process accounts payable invoices on a daily basis. Complete related reporting requirements according to schedule.
Position Responsibilities
- Scan and/or upload accounts payable invoices into the software system, performing daily data entry and data validation to ensure accuracy and completeness.
- Maintain good standing with vendors via monthly statements and answer accounts payable phone inquiries on a timely basis.
- Take appropriate action on discrepancies found between invoices and purchase orders.
- Follow up on credit memos due for returns or warranty issues.
- Process paper and electronic inventory charge outs on a daily basis.
- Provide and implement suggestions for improvements to the accounts payable processes.
- Update budget to actual spending data on a monthly basis.
- Perform purchase order and subcontract closing procedures on a monthly basis.
- Administer monthly Accounts Payable Brainstorm meetings
- Provide primary or secondary backup assistance for various functions within the accounting department.
- Establish and follow-through on a personal, professional development plan.
- Support and maintain a safe and Lean work environment.
- Perform all duties within the quality management system and ISO standards.
- Other duties as assigned by manager.
- Prerequisites:
- Minimum of an Associate’s degree in accounting; Bachelor’s degree in accounting is preferred.
- Minimum of 4 years of work experience in construction accounting is preferred.
- Knowledge of WI sales and use tax laws as they relate to construction contractors’ expenditures is preferred.
- Basic understanding of accounting principles.
- Efficient computer skills, including working knowledge of Microsoft Excel and Outlook.
- Other Skills & Experience Required:
- Ability to perform routine tasks with a minimal level of supervision. Non-routine tasks and special assignments may require “check-ins” with a manager.
- Ability to perform a moderate level of analysis.Excellent communication (verbal and written) and customer service skills.
- Ability to multi-task and prioritize.
- Strong organization skills and attention to detail.
- None