What are the responsibilities and job description for the Administrative Coordinator position at Baskervill?
Baskervill is an award-winning, multi-disciplinary design firm with offices throughout the country and in Gdansk, Poland. Our Richmond office is currently looking for a detail-oriented Administrative Coordinator to support our growing firm. Administrative Coordinators are trusted partners in matters of day-to-day team support, proposal and contract development and execution, meeting coordination and logistics, data integrity and information management. Sound interesting? Let’s talk!
What you’ll be doing:
- Serve as the primary support for proposal and contract development for both client and consultant agreements and administrative needs, in alignment with the firm’s identified risk management protocols
- Prepare and proofread team and project-based correspondence and reports
- Manage project-related documentation via project database(s) and servers
- Serve as a primary project contact in coordination with clients, consultants, contractors, and vendors
- Coordinate internal team meetings and in-person client meetings, as required
- Consistently meet deadlines, work independently after receiving brief explanations and respond to inquiries in a timely manner
- Provide back-up to other Administrative Coordinator teammates and Front Office staff, as needed
Here’s what you’ll need:
- 7-10 years of relevant administrative and support experience (or equivalent) required
- Experience working for various stakeholders in a team-based setting required
- Knowledge and understanding of contracts and legal terminology required
- Knowledge and understanding of a project budget as it relates to agreements and project setup
- Strong editing and grammatical skills required
- In-depth knowledge of Microsoft 365 applications required
- Attention to detail, especially with contracts and other legal documents
- Experience with Deltek Vantagepoint, Newforma, AIA Catina and Bluebeam Revu preferred
What we offer:
- Medical, dental, and vision insurance
- Paid parental leave
- 401K match
- Short- and long-term disability
- Volunteerism opportunities and support
- Flex/remote work
- Paid personal time
- Paid holiday time
- Paid floating holiday
- Flex spending account
- Competitive salary commensurate with experience and skills
Baskervill is proud to be an equal opportunity employer M/F/Disability/Veteran, and drug-free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law. Baskervill will provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause undue hardship.
If you are disabled or otherwise unable to apply online, please mail to: Job#AC4-25-2 Baskervill, PO Box 400, Richmond VA 23218. If you require assistance, you may reach us at careers@baskervill.com or call 804-343-1010.