Administrative Assistant

Grow Your Career with Bartlett!

Founded in 1907, Bartlett is a diverse agribusiness specializing in grain acquisition, storage, transportation, processing and merchandising. We’re a leading exporter of grain to Mexico and supply flour to a wide range of popular brands you likely encounter every day. As a Savage company, we’re proud to be recognized as a Military Friendly Employer and a Top Company for Women to Work in Transportation. We welcome Military Veterans and Reservists to join our team and build a rewarding career with us.

The Basics

Location: Golden Valley, MN

Compensation: $23 to $27 per hour

Days/Hours: This is a part time job working Mon – Thurs, 8am to 3:30pm

Software used: Microsoft Office programs

Part-time Team Members can participate in the 401(k) plan, are eligible for profit sharing and will earn some PTO

What You’ll Be Doing

• Leadership Support
• Plan meetings, make travel arrangements, complete expense reports, and provide general administrative support
• Office Management
• Maintain office supplies, sort and distribute mail, and assist local staff with ongoing administrative needs
• Maintain office breakroom and conference rooms
• Maintain seating chart and welcome guides
• Act as building liaison
• Plan and organize local employee events (on site lunches, offsite dinners, and holiday parties)
• Administer US corporate cell phone program
• Accounts Payable
• Manage overall payable and expenditure process by inputting approved expenses of the Corporation, and generate check runs on a periodic basis while sending file to bank authorizing checks to be cleared
• Sort and distribute mail, deliver invoices received to applicable facility manager for approval and for general ledger expense coding
• Contact vendors to request billing be sent directly to manager and/or related facility
• Research any past due invoices as listed on vendor statements, and respond to all vendor inquiries
• Mail checks to vendors with applicable vendor support as necessary
• Record expense transactions relating to credit card transactions and obtain necessary details from facility managers
• Prepare the Corporation’s credit applications and provide to CFO or Corporate Controller, whichever applicable, for review and signoff
• Reconcile accounts payable accounts on a periodic basis, ensuring that month-end subledger reconcile without exception to the general ledger
• Maintain organizational charts
• Perform other duties as assigned and/or required
  

Qualifications

• At least three years of related work experience
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office (Word, Excel, Power Point and Outlook)
• Exemplary planning and time management skills
• Task oriented, organized with the ability to manage multiple tasks; flexible with a high degree of initiative and ability to balance fluctuating workload
• Exceptional attention to detail
• Ability to work well with all levels within the organization
• High level verbal and written communication skills
  
  

Physical Demands And Requirements

• This job is not physically strenuous. You must be able to sit at a desk and utilize computers
• This job requires the ability to read and comprehend written and oral operational and safety instructions and related rules, policies, and memos, and to communicate clearly with your co-workers and supervisors
• This job is indoors in a controlled atmosphere with infrequent visits to the warehouse
• There will be minimal lifting of approximately 30 lbs
  
  

Additional Information

• A complete job description is available upon request
• Savage is an Equal Opportunity Employer and maintains a drug-free workplace
• California Residents Job Application Privacy Notice
• You may view available jobs at www.bartlettco.com/careers and apply using the online job posting.
• Eligible full-time team members may participate in the company benefit package, which currently includes medical, dental, and vision plans; company-paid life, AD&D and disability insurance; supplemental life and disability options; health savings and flex spending accounts; profit sharing; and a 401(k) plan with match.
• Part-time team members are eligible to participate in the 401(k) plan with match, profit sharing, and may be eligible to participate in the medical plan depending on hours worked.
• Our benefit packages may change from time to time.