Office Assistant

Overview: We are seeking a excellence-oriented and organized Office Assistant to join our boutique bookkeeping firm. This role is essential in maintaining smooth office operations, providing quality customer service, and supporting administrative functions. The ideal candidate will possess strong confidentiality and integrity, office management experience, and excellent communication abilities. Bilingual proficiency is a plus, as well as familiarity with QuickBooks Desktop, Microsoft Office, and Google. This position offers an opportunity to work in a dynamic environment where organizational skills and professionalism are highly valued.

Responsibilities

• Manage front desk operations, including greeting visitors and handling phone calls with professional etiquette
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize Microsoft Office and Google for correspondence, multiple websites for client transaction compilation, and report preparation
• Support office management tasks such as inventory control, supply ordering, and record keeping
• Provide customer support via phone, email, or in person to ensure positive client interactions
• Handle clerical duties including typing, photocopying, shredding and maintaining organized files and client binders
• Support bookkeeping activities using QuickBooks Desktop
• Maintain a professional appearance and ensure a welcoming environment

Qualifications

• Proven experience in office administration or clerical roles
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google, and data entry skills
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Bilingual abilities are highly desirable to assist diverse clientele
• Experience with QuickBooks Desktop, bookkeeping, or medical/dental receptionist or record keeping duties is a plus
• Exceptional customer service skills with professional phone etiquette and communication abilities
• Ability to manage time efficiently and prioritize tasks effectively (deadlines in bookkeeping are vital)
• Excellent attention to detail for proofreading documents and maintaining accurate records
• Prior experience as a personal assistant or administrative support role is advantageous

Hours & Wages:

• This is a part-time IN PERSON position. The hours will be a set schedule but we are willing to work with a quality candidate. The range is 20-30 hours per week depending on the candidate's interest and the accompanying workload. Hours may need to increase during peak months.
• Wages BEGIN at $19.50/hr. This is a job with quick pay advancement possibilities with proven work excellence and reliable attendance.

Application Process (IMPORTANT):

• Send in really "application" WITH RESUME with your contact information.
• Should your resume be a potential fit, you will be provided our company's application to complete BY HAND.
• When you finish writing out the application, please email it back in a PDF form to Matthew.barrysbookkeeping@gmail.com
• We intend to have first interviews, in person, on Monday, January 12th
• If you are still a potential match, there may be a round of second interviews
• A job offer will also include the employee manual for you to read and sign agreement to.

Pay: From $19.50 per hour

Expected hours: 20.0 – 30.0 per week

Benefits:

• Flexible schedule

Application Question(s):

• Are you comfortable working in a detail-oriented role with firm deadlines, especially during busier seasons?
• How long have you worked in an office environment that required confidentiality and excellence in accuracy?
• Do you have experiance with QuickBooks Desktop (not QB Online)?

Ability to Commute:

• Wenatchee, WA 98801 (Required)

Work Location: In person

Salary : $20