What are the responsibilities and job description for the Administrative Assistant | Code Services position at Barry Isett & Associates Inc?
Description
Build More Than Structures -- Build Community with Barry Isett & Associates
Barry Isett & Associates is more than just an engineering and consulting firm; we're a passionate group of collaborators dedicated to making a lasting impact. As an employee-owned company, we take pride in the work we do and the culture we've built. With headquarters in Allentown, PA, and offices across eastern and central Pennsylvania, we offer meaningful work that helps shape the communities we live in.
A Workplace That’s Worth Bragging About
We're honored to have received numerous accolades that reflect our commitment to culture, ethics, and people:
- Best Places to Work in PA (2019–present)
- Top Workplaces by The Morning Call (2013–present)
- Empowering Women Awards by CPBJ & LVB (2023 - present)
- Top Workplaces by the Philadelphia Inquirer (2023 & 2024)
- Corporate Citizen of the Year – Lehigh Valley Business Journal
- Societas Award for Responsible Corporate Conduct
Current Opening: Administrative Assistant – Code Services
Wilkes-Barre, Hazleton, or Olyphant, PA |Full-time
We're seeking a self-driven, detail-savvy administrative pro to support our Code Services team. If you're organized, friendly, and thrive in a multitasking environment, we’d love to meet you. Please note: this position can be anchored in our Wilkes-Barre, Hazleton, or Olyphant office.
What You’ll Do:
- Keep operations running smoothly with reception, data entry, scheduling, and documentation tasks
- Prepare and track invoices, checks, and accounting records
- Draft proposals and input project data into permitting systems
- Format and send notices, review letters, and certificates
- Compile field inspection reports and liaise with local municipalities
- Support permit and plan review processes from start to finish
- Help maintain fleet records and coordinate vehicle service
- Take care of mail, FedEx packages, and municipal pickups/deliveries
Requirements
What You’ll Bring:
- High school diploma and prior administrative experience
- Strong skills in Microsoft Office (Word, Excel); Adobe Acrobat/Bluebeam/MS Publisher a plus
- Excellent communication and proofreading abilities
- Knowledge of office equipment and multitasking finesse
- Valid driver’s license for local errands and deliveries
Why You'll Love Working with Us
We don’t just talk about work-life balance, we live it. Here’s what you get:
- Flexible schedules, as projects and workload allow
- Generous paid time off
- Career development & continuing education support
- Employee ownership via our ESOP program and direct stock purchase
- Comprehensive insurance benefits (medical, Rx, dental, vision, life, disability, and supplemental)
- 401k/Roth with company match
- Paid parental leave
- Company swag — discounted or free!
- Office parties, team events, and a culture you’ll be proud of
Our Commitment to Belonging
We welcome all backgrounds and perspectives. Isett is proud to be an equal opportunity employer where everyone feels seen, heard, and supported with the ability to participate in Employee Resource Groups.
Sound like a fit?
Come be part of something meaningful.
(Note: We do not accept inquiries from third-party recruiters.)