R 3492 Administrative Assistant for the Grants and Compliance Department

 Part Time 

TITLE: Administrative Assistant for the Grants and Compliance Department

QUALIFICATIONS:

Experience:    

1. Associate’s degree or (2) two years of college courses. Two (2) additional years of similar or relevant experience may be substituted for this requirement.
2. Ability to deal pleasantly with staff and the general public.
3. A minimum of three years prior administrative assistant experience.
4. Such alternatives to the above as the Grant and Compliance Manager may find appropriate and acceptable.

Knowledge of:

1. Must be organized, detail orientated, and work well under pressure.
2. Must have a high level of proficiency with Excel/Google spreadsheets including pivot tables, formulas, graphs, charts, etc.
3. Knowledge of Munis preferred.
4. Knowledge of local, state, and federal accounting and purchasing regulations and guidelines preferred.

Ability to:

1. Operate office machines, including computers and accompanying software packages such as Google, Microsoft Office, Munis, Zoom/Google Meet, etc..
2. Maintains positive working relationships with other staff.
3. Plan, organize, and complete work in a timely fashion.

REPORTS TO: Grant and Compliance Manager

JOB GOAL: Perform administrative and financial support for the Grant and Compliance Manager and others as assigned.  

PERFORMANCE RESPONSIBILITIES:

1. Take initiative in performance of work responsibilities and be able to complete assignments with a minimum of supervision.
2. Prepare all purchase orders, and process invoices in accordance with grant line item budgets and procurement rules for the Grant and Compliance Manager.
3. Organize and maintain grant files.
4. Assist with preparing and updating various weekly, monthly, and annual grant reports.
5. Data Collection of grant requirements.
6. Assist with preparing and compiling grant data for applications and reporting.
7. Assist Grant and Compliance Manager in obtaining information related to grant application planning.
8. Prepare correspondence, reports, and other materials of a general,  confidential and technical nature.
9. Assist with the coordination of timesheet processing for grant funded programs for submission to the payroll department on a bi-weekly basis.
10. Perform any duties or responsibilities in keeping with the scope of this position as assigned by the Grant and Compliance Manager.

PAY RANGE: $32 - $36 per hour

TERMS OF EMPLOYMENT:

This is a non-affiliated 20 hour per week (4 hours per day), 10 month position. 

PHYSICAL REQUIREMENTS:

Typical office conditions: sitting, bending, stooping, filing, occasional lifting of up to 25 pounds of office supplies/files. Close vision at or correctable to normal range.

EVALUATION:

Performance of this position will be evaluated yearly by the Grant and Compliance Manager with input from the Assistant Superintendent in accordance with the School Committee policy for evaluation of classified staff.

Barnstable Public Schools is an EOE and strongly encourages minority candidates to apply.

Posted until filled 

Salary : $26 - $32