What are the responsibilities and job description for the Branch Administrator - 2288 position at Barnhart Crane & Rigging?
Branch Administrator - 2288
Kent, WA(Full Service)
Job Number: #
PURPOSE – Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.
MINDS OVER MATTER – Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry.
NETWORK – Barnhart has built teams that form one of our industry’s strongest network of talent and resources with over 50 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.
Description:
- Accounts Receivable
- Invoice Creation
- Use sales quotation and field reports, such as service tickets, to coordinate with salesperson to create an invoice in IFS
- Invoice Submission
- Manage process for sending invoices depending on customer requirements such as mail, email, or submitting through an online portal
- Coordinate with Service Center to provide any additional customer requirements
- Invoice Follow-up/Collections
- Reach out to customer on sent invoices and catalog all correspondence to assist with collections if needed
- Invoice Creation
- Accounts Payable
- Process Supplier Invoices
- Collect all incoming invoices from suppliers and code for payment and submission in IFS
- Respond to Service Center to make corrections as necessary
- Supplier Questions
- Respond to supplier questions regarding invoice status via IFS or Payment Check Registers
- Reconcile Statements
- Gather and organize receipts from credit cards, fuel cards, and hotel cards
- Use receipts to compare and code all transactions on associated statements
- Process Supplier Invoices
- Payroll
- Enter and Review Employee Time
- Enter time for employees based on field reports
- Review and update time submitted directly by employees
- Apply understanding of labor union contract to categorize employee time
- Assist employees with corrections
- Coordinate with other Barnhart branches when employees work for other locations
- Enter and Review Employee Time
- New Employee Onboarding
- Complete New Hire Paperwork
- Review for accuracy and complete any employer areas of new hire paperwork and submit to Service Center
- Coordinate required onboarding tasks such as Fit for Duty/drug testing
- Complete New Hire Paperwork
- Contract Paperwork
- Assist with Contract Requirements
- Act as go between for the sales team and the Service Center for processing customer contracts
- Submit insurance requirements to appropriate individuals and ensure certificates are returned to the customer
- File and monitor completion of government required reporting such as L&I Intents and Certified Payrolls
- Assist with Contract Requirements
- Office Support
- Assist with Customer and Job Creation in IFS
- Answer phones and direct inquiries to appropriate department
- Monitor and order office supplies
- Assist with arranging travel for branch employees
Benefits:
- 401(k) program with company match up to 10% of pay
- Family medical, dental and vision insurance available after 90 days
- Paid time off and other benefits
- Barnhart CARES family care and community service opportunities
- Competitive salary range of $21-26/hour
EOE/AA Minority/Female/Disability/Veteran
recruiting@barnhartcrane.com
Salary : $21 - $26